Madagascar Award02-022

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012X Madagascar ADRA 416b 02-022

AWARD

RE: ADRA, Sec 416(b), 295 MT NFDM to Madagascar - Award Notice
Subject is lifted and Booking Note will be dated with today's date. We
are pleased to accept your offer as follows:

Shipper: Adventist Development and Relief Agency International (ADRA)
Vessel owner: P & O Nedlloyd/Farell Lines
Vessel: NOL Cyprine V2128 - non U.S. flag
Cargo description: Cargoes are considered "urgent".
REF: 02AD683-02
BOOKING NR: AIG2128233

VESSEL: NOL CYPRINE V2128
CARGO: 295 MT NFDM IN 25 KG BAGS
AVAIL DATE FOR PICK UP AT WAREHOUSE: FIRST 
AVAILABLE DATE FOR PICK-UP AT WAREHOUSE IS TWO (2) WEEKS AFTER FIRM 
BOOKING CONFIRMATION. THE CARRIER SHOULD BE SURE TO CONTACT THE 
WAREHOUSE TO DETERMINE THEIR LOADING CAPABILITIES PER DAY. 
WAREHOUSE: FAIRVIEW MILLS, 1301 OREGON, HIAWATHA, KS
POC: MR. JOE KRAMER, TEL (785) 336-2148
LOAD PORT: OAKLAND, CA
ETA LOAD PORT: MARCH 04, 2002
TRANSSHIPMENT POINT: SINGAPORE
DISCHARGE PORT: TOAMASINA 
ETA DISCHARGE PORT: APRIL 09, 2002 WP/AGW/UCE 
DESTINATION: MADAGASCAR
FREIGHT: $77.26/MT (OCEAN: $35.26/MT, D.ILAND:$42.00/MT)

Full berth terms, all inclusive, no demurrage, no despatch, no detention on vessels, containers, rail cars, trucks and/or trailers (BENDS). ADRA will impose a loading delay assessment (LDA) of $ 1.00 per M/T reduction in freight rate per day or pro-rata. The LDA will be assessed for each day or pro-rata, beyond the contracted load date, plus a seven (7) day grace period, that the vessel fails to present, and to be accepted, at the first (or sole) load port to load the cargo under this freight tender. LDA, if any, will be deducted from the freight payment.

ADRA will impose a delivery delay assessment (DDA) of $1.00 PMT per day or pro-rata for all cargo arriving at discharge port beyond 30 days after the bill of lading date of said cargo. The DDA, if any, will be deducted from the ocean freight payment.

Commission: 2/3 of 2.5% to Panalpina, Inc., Project Division 1/3 of 2.5% to Potomac Maritime Intl Inc. Otherwise terms and conditions as per Booking Note, Freight Tender and Amendments.

AMENDMENT

The following as amendment nr 1 to Freight Tender Nr. 012X-MAD-ADRA-02-022: 295 MT of NFDM to ADRA Madagascar, is requested for posting/announcement: The third sentence of item 5 Cargo Description is amended to read, "THIS CARGO MUST BE CONTAINERIZED IN 20 FT. CONTAINERS ONLY". Thanks a lot and have a nice day.

TENDER

Hereunder is the Freight Tender for 295 MT of NFDM to Madagascar under ADRA, Sec 416(b) for announcement:

ADRA FREIGHT TENDER TO "MADAGASCAR" ISSUED BY PANALPINA, INC., PROJECT DIVISION, 1100 CONNECTICUT AVENUE, NW, SUITE 520, WASHINGTON, DC 20036. TENDER CLOSING 1100 HOURS LOCAL WASHINGTON, DC TIME ON FRIDAY,
FEBRUARY 01, 2002.

1. Tender No.: 012X-MAD-ADRA-02-022 
2. Shipper: Adventist Development Relief Agency (ADRA)
3. Agent: Panalpina, Inc., Project Division (hereinafter Panalpina)
4. Date: January 29, 2002
5. Cargo description:Madagascar - Cargoes are designated "urgent".
All cargoes must be carried on a single vessel (splitting of cargo is not permitted). This cargo must be containerized. Offers must specify the following costs distribution:
Ocean Inland Reference : 02AD683-02 
Commodity : Non Fat Dry Milk
Weight : 295 MT
Load port : Owners to nominate load port
Avail date for pick up: First available date for pick-up at warehouse is two (2) weeks after firm booking confirmation. The carriers should be sure to contact the warehouse to determine their loading capabilities per day.
Warehouse : Fairview Mills 1301 Oregon Hiawatha, KS POC: Mr. Joe Kramer Tel: (785) 336-2148 Port of discharge: Toamasina 
Destination : Madagascar
6. Load port: as above.
7. Discharge port: as above 
8. Cargo availability: as above.
9. Full berth terms, all inclusive, no demurrage, no despatch, no detention on vessels, containers, rail cars, trucks and/or trailers (BENDS).
10. For Liner Shipments: Carriers shall include all actual and anticipated war risk insurance premiums in their offered rates. Owner bears the risk of any increase in war risk insurance premiums. 
11. Other details/information required:a. ADRA proforma booking note (available from Panalpina) b. If cargo is containerized, the following special note applies: NOTE: If cargoes are containerized each container used is to be inspected by FGIS and has to be certified by FGIS as being -(1) in wind-tight and water-tight condition for the intended voyage and possible long term open storage at discharge port; (2) not more than 10 years old; (3) not being a "salvage container" from previous owners/having been mustered out from regular service. c. Vessel's itinerary and current position d. Full particulars on vessel owners including company name, officers, address, telephone and fax numbers and bank references e. ETA load port, estimated transit time from load port to discharge port f. Owner's load berth at load port g. Type/mode of service 
12. Carriers are fully and solely responsible for any penalty assessed against the cargo by U.S. Customs enforced compliance program for outbound documentation due in whole or in part to carrier's delay in verifying the final load count and providing said count to Panalpina, Inc. 
13. Evaluations and contract award: Offers which do not comply with the mandatory requirements of the tender, including but not limited to the minimums and maximums specified above, will not be considered. Offers must include full particulars demonstrating the willingness and ability to meet these requirements. ADRA reserves the right to award without discussions. Awards will be to the lowest responsible offer or meeting the mandatory requirements of this tender. 
14. Contract and payment terms: Except to the extent provided above, the tender is subject to the standard USDA cooperating sponsor booking guidelines, which are fully incorporated herein. Copies of these guidelines are available from Panalpina. 
15. Possible consolidations: owners should consider other Title II - Food for Progress -Section 416(b) cargoes destined for nearby ports which are/may be currently advertised by other voluntary agencies/USDA. Consolidations will be considered provided that the load discharge port rotations and delivery times fit the needs of the participating PVO's/USDA.
16.On a trail basis, towed tug/barges may be considered provided commodity is containerized and is stowed below deck. 
17.Section 408 of the U.S Coast Guard Authorization Act of 1998, Public Law 105-383 (46 U.S.C. Section 2302 (e), establishes, effective January 1, 1999, with respect to non-U.S. flag vessels and operators/ owners, that substandard vessels and vessels operated by operators of substandard vessels are prohibited from the carriage of government impelled (preference) cargo(es) for up to one year after such substandard determination has been published electronically. As the
cargo advertised in this tender may be preference cargo, offerors must warrant that vessel(s) and owner/operators are not disqualified to carry such cargo(es).
18. Owners guarantee that this vessel, if required, complies fully with the International Safety Management (ISM) Code and is in possession of a valid Document of Compliance and Safety Management Certificate and will remain so for the entirely of her employment under this C/P. Owners are to provide charterers with satisfactory evidence of compliance if required to do so and to remain fully responsible for any and all consequences resulting directly or indirectly from any matters arising in connection with this vessel and the ISM code. 
19. Vessel owners must comply with supplier's load and capacity capabilities. If the vessel fails to comply with supplier's load capabilities, any costs incurred by the vendor/USDA including but not limited to liquidated damages, storage, will be for the vessel's account. If containers/railcars/trucks will be placed at the supplier's plant, carrier must ensure that containers/railcars/trucks are placed at the plant by the commencement of the supplier's shipping period and supply containers/railcars/trucks on a continuous basis until the supplier's fulfills his contract quantity. Owners are responsible to offer only for vendors who match owners' capabilities. Owners are encouraged to refer to KC-362 for the list of plant locations and capabilities. If supplier fails to provide commodity for loading at the specified rate (or beyond allowable freetime) demurrage, if any, will be for the account of suppliers. 
20. Vessel Loading Observation (VLO) is for carrier's account per notice ot the trade issued by USDA/KCCO on March 18, 1998. VLO will be altered to reflect the USDA/KCCO/Commodity office notice to the trade of May 5, 2000 "Change in VLO requirements and procedures" is hereby incorporated. A copy of notice can be obtained from the following FTP site: ftp://ftp.fsa.usda.gov/public/export/eod68.txt. A copy of the VLOP Certificate must be submitted as part of the freight payment package.
21. ADRA will impose a loading delay assessment (LDA) of $ 1.00 per M/T reduction in freight rate per day or pro-rata. The LDA will be assessed for each day or pro-rata, beyond the contracted load date, plus a seven (7) day grace period, that the vessel fails to present, and to be accepted, at the first (or sole) load port to load the cargo under this freight tender. LDA, if any, will be deducted from the freight payment.
22. ADRA will impose a delivery delay assessment (DDA) of $ 1.00 per M/T per day or pro-rata for all cargo arriving at discharge port beyond 30 days after the bill of lading date of said cargo. The DDA, if any, will be deducted from the ocean freight payment. 23. Commodity, load port and intermodal point abbreviations as per USDA Form KC-362. Delivery terms per USDA Notice to be Trade of April 5, 1995. For any commodities allocated basis intermodal supplier's plant, vessel owners must comply with supplier's load and capacity capabilities. If the vessel fails to comply with supplier's load capabilities, any costs incurred by CCC including but not limited to carrying charges, liquidated damages, storage, will be for the vessel's account. If containers/trucks are placed at the plant by the commencement of the supplier's shipping period and supply containers/railcars/trucks on a continuous basis until the supplier fulfills his contract quantity. Owners are responsible to offer only for vendors who match owners' capabilities. Owners are encouraged to refer to KC-362 for the list of plant locations and capabilities . If supplier fails to provide commodity for loading during the specified shipping period (or beyond allowable free time) demurrage, if any, will be for the account of suppliers. 
24. If cargo and/or vessel is found to be infested at discharge port and provided clean bills of lading were issued, fumigation to be at owners' time, risk and expense. 
25. Offers from NVOCC's will not be considered. 
26. Offers must be submitted in writing to Panalpina, Inc., 1100 Connecticut Avenue, NW, Suite 520, Washington DC 20036-4101 or faxed to 202/659-2830. 
27. Offers received after 1100 hours local Washington, DC time on Friday, February 01, 2002 will not be considered. 
28. Total commissions 2.5%. If offered direct, 2.5% to Panalpina. If offered through a broker, 2/3 of 2.5% to Panalpina and 1/3 of 2.5% to owners' broker For further information call Panalpina 202/659-2825
Thanks and best regards 
Norberto M Chavez

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