Guatemala Award09-031P

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09-031P Guatemala Tender
November 19, 2009

Freight Tender: FFTP, McGovern Dole Food for Education to Guatemala (11/19/09).
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BKA LOGISTICS LLC, AS AGENTS FOR AND ON BEHALF OF FOOD FOR THE POOR, INC. (FFTP), REQUESTS U.S. AND NON U.S. FLAG OFFERS FOR CARRIAGE OF THE FOLLOWING
McGOVERN DOLE FOOD FOR EDUCATION PROGRAM CARGOES, VIA CONTAINER SERVICE ONLY, UNDER INV-129A:
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IFB NUMBER: 09-031P.
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AA. REF NO: 09-031P-01 (BKA REF: F09-0341)
FARES REF: CR-09-00695
CARGO: UP TO 200 NMT
COMMODITY: TEXTURED SOY PROTEIN – 50 LB BAGS
LOADING: SEE SPECIAL NOTE “B” BELOW
DISPORT: STO TOMAS DE CASTILLA, GUATEMALA (SEE NOTE 4)
AVAIL: AS PER ITEM 16 OF USDA INVITATION WITH
FAS U.S. PORT FEB 20, 2010
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BB. REF NO: 09-031P-02 (BKA REF: F09-0344)
FARES REF: CR-09-00706
CARGO: UP TO 250 NMT
COMMODITY: BUCKWHEAT GROATS – 50K BAGS
LOADING: SEE SPECIAL NOTE “C” BELOW
DISPORT: STO TOMAS DE CASTILLA, GUATEMALA (SEE NOTE 4)
AVAIL: AS PER ITEM 16 OF USDA INVITATION WITH
FAS U.S. PORT FEB 20, 2010
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ON THE ABOVE:
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TERMS: FULL BERTH TERMS, ALL INCLUSIVE. NO DEMURRAGE / NO
DESPATCH/ NO DETENTION ON VESSELS/CONTAINERS/TRAILERS BENDS.
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SPECIAL NOTE “A”:
TO DETERMINE LOWEST LANDED COST, ALL CARRIERS ARE REQUIRED TO ELECTRONICALLY SUBMIT OFFERS FOR THE ABOVE CARGOES VIA THE FREIGHT BID ENTRY SYSTEM (FBES).
FBES CAN BE ACCESSED THROUGHT THE FOLLOWING WEBSITE:
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https://indianocean.sc.egov.usda.gov/COS/Main
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CARRIERS MUST BE ASSIGNED A LOGIN ID AND PASSWORD TO ACCESS FBES. CONTACT THE FOLLOWING INDIVIDUALS REGARDING LOGON ID, PASSWORDS, AND FBES QUESTIONS OR CONCERNS:
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MR. MELVIN SMITH – TEL 816-926-6212
Melvin.smith@kcc.usda.gov
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MR. ALAN GROTE – TEL 816-926-6078
Alan.grote@kcc.usda.gov
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MR. GARY MARSDEN – TEL 816-926-6043
Gary.marsden@kcc.usda.gov
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SPECIAL NOTE “B”:
CARRIERS ARE ENCOURAGED TO OFFER ON ANY/ALL “FAS POINTS” AND “BRIDGE POINTS” AS LISTED ON THE USDA DOCUMENTS “APPROVED PORTS/TERMINALS” AND FORM KC-362. THE ABOVE DESCRIBED “AVAIL DATE” IS THE CONTRACTUAL REQUIREMENT OF THE SUPPLIER(S), SUCCESSFUL OCEAN CARRIER(S) ARE ENCOURAGED TO COORDINATE WITH SUPPLIER(S) TO ENSURE A SMOOTH LOADING AND/OR TRANSFER OPERATION.
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SPECIAL NOTE “C”:
FUMIGATION: FFTP CARGO MUST BE FUMIGATED AT OWNERS’ TIME, RISK, AND EXPENSE AT THE PORT OF SANTO TOMAS DE CASTILLA, GUATEMALA IN KEEPING WITH LOCAL GUATEMALAN REGULATIONS.
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NOTE 1:  CARRIER MUST CERTIFY THAT EACH CONTAINER UTILIZED TO LOAD FFTP CARGO
IS: (A) IN WIND AND WATER TIGHT CONDITION; (B) NOT MORE THAN TEN (10) YEARS OLD; AND, (C) NOT A SALVAGED CONTAINER OR MUSTERED OUT FROM REGULAR SERVICE. AS A CONDITION OF PAYMENT, CARRIER MUST PROVIDE BKA A FGIS SURVEY REPORT ATTESTING TO THE SATISFACTORY CONDITION OF CONTAINERS. SURVEY IS TO BE PERFORMED PRIOR TO LOADING FFTP CARGOES.
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NOTE 2:  NO MINIMUM CONTAINER LOAD REQUIREMENTS WILL BE ACCEPTED.
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NOTE 3:  FREIGHT PAYMENT TO BE MADE THROUGH US BANK'S POWERTRACK SYSTEM.
CARRIER SHALL BE RESPONSIBLE FOR ESTABLISHING AN ACCOUNT DIRECTLY WITH
US BANK.
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NOTE 4:  CARRIER TO DELIVER CARGO CONTAINERS TO THE PORT OF STO TOMAS DE
CASTILLA, GUATEMALA. CARRIER TO GRANT 21 DAYS FREE-TIME FOR EACH CONTAINER TO ALLOW FOR CUSTOMS CLEARANCE PROCEDURES AND PERMIT FFTP TO DRAY SAME TO RECEIVER’S WAREHOUSE(S) FOR UNSTUFFING. FREE-TIME TO START UPON CONTAINER(S) ARRIVAL AT CARRIER’S OWN OR DESIGNATED CONTAINER YARD (WITH ALL REQUIRED FUMIGATIONS COMPLETE) AND TO CEASE UPON RETURN OF THE EMPTY CONTAINER(S) BACK TO CARRIER AT THE CONTAINER YARD.
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NOTE 5:  IF OFFERED VESSEL IS A BARGE, SAME MUST BE OF SUCH A TYPE TO DEQUATELY PROTECT THE CARGO, EITHER BY DESIGN (SUCH AS A HOUSE BARGE OR MULTI-DECK BARGE) OR BY THE USE OF PERMANENT BREAKWATER WALLS OF AT LEAST EIGHT FEET IN HEIGHT AND ENCOMPASSING AT LEAST EIGHTY (80) PERCENT OF THE BARGE. CONTAINERS NOT HAULING USDA CARGO OR NON-PERMANENT WALLS MAY BE USED AS BREAKWATER WALLS FOR UP TO TWENTY (20) PERCENT OF THE PROTECTING WALL. ANY/ALL OTHER
BARGES WILL BE DEEMED NON-RESPONSIVE TO THIS TENDER.
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NOTE 6:  CERTAIN COMMODITIES COVERED BY THIS IFB MUST BE INSPECTED BY APHIS/PPQ
OR OTHER SUCH AUTHORITIES PRIOR TO LOADING SO THAT A PHYTOSANITARY CERTIFICATE CAN BE ISSUED. SUCH INSPECTION MUST TAKE PLACE NOT MORE THAN THIRTY DAYS PRIOR TO THE CARGO BEING LOADED ABOARD THE VESSEL AT THE PORT OF EXPORT. CARRIERS INTENDING TO LOAD THESE CARGOES INTO CONTAINERS, LASH BARGES, OR OTHERWISE UNITIZE CARGOES IN A WAY THAT WILL PROHIBIT OR RESTRICT INSPECTIONS WITHOUT SUSTAINING ADDITIONAL COSTS WILL BE REQUIRED TO BEAR ALL SUCH ADDITIONAL EXPENSES IF THIS IS DONE BEFORE INSPECTIONS ARE EFFECTED OR IF CARGOES ARE NOT LOADED ON-BOARD A VESSEL WITHIN THE THIRTY DAY PERIOD FOLLOWING INSPECTION.
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NOTE 7:  THE ABOVE DATES APPLY TO CONTRACTUAL REQUIREMENTS FOR THE VENDOR. OFFERORS ARE ENCOURAGED TO COORDINATE WITH VENDORS TO ENSURE A SMOOTH LOADING OPERATION.
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NOTE 8:  EXPANSION OF TERMINAL DESIGNATIONS WITHIN THE PORT OF HOUSTON,
TEXAS CLAUSE:  EFFECTIVE WITH TITLE II INVITATION 028 ISSUED ON JANUARY 23, 2008,
THE NOTICE TO THE TRADE EOD-150 (PILOT PROGRAM FOR LOAD PORT SURVEYS AND PROCESSED COMMODITY BIDDING BASIS HOUSTON, TEXAS) IS CANCELLED. USAID NOTICE TO THE TRADE DATED APRIL 5, 2006, “F.A.S. ALLOCATED COMMODITIES AT HOUSTON AND JACINTO” IS ALSO RESCINDED. THIS MEANS THAT BEGINNING WITH INV 028, HOUSTON
WILL NO LONGER BE AVAILABLE AS AN APPROVED DELIVERY POINT.  OFFERORS MUST SELECT TERMINALS WITHIN THE PORT OF HOUSTON AS LISTED IN NOTICE TO THE TRADE: EXPANSION OF TERMINAL DESIGNATIONS WITHIN THE PORT OF HOUSTON, TEXAS. THE NOTICE IS POSTED ON THE USAID OCEAN NOTICES WEBSITE AT
HTTP://WWW.USAID.GOV/BUSINESS/OCEAN/NOTICES/. A COMPLETE LIST OF DELIVERY/BID POINT CODES, INCLUDING THE NEW HOUSTON DELIVERY/BID POINT CODES, IS AVAILABLE AT:  HTTP://WWW.FSA.USDA.GOV/FSA/WEBAPP?AREA=HOME&SUBJECT=COOP&TOPIC=PAS-EX- AP
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- COMMODITY, LOADPORT, AND INTERMODAL POINT ABBREVIATIONS AS PER USDA
FORM KC-362. DELIVERY TERMS PER USDA NOTICE TO THE TRADE OF APRIL 5, 1995.
FOR ANY COMMODITIES ALLOCATED BASIS INTERMODAL SUPPIER’S PLANT, VESSEL OWNERS MUST COMPLY WITH SUPPLIER’S LOAD AND CAPACITY CAPABILITIES.   IF THE VESSEL FAILS TO C0MPLY WITH SUPPLIER’S LOAD CAPABILITIES, ANY COSTS INCURRED BY CCC INCLUDING BUT NOT LIMITED TO CARRYING CHARGES, LIQUIDATED DAMAGES, STORAGE, WILL BE FOR THE VESSEL’S ACCOUNT.  IF CONTAINERS/RAILCARS/TRUCKS ARE PLACED AT THE SUPPLIER’S PLANT, CARRIER MUST ENSURE THAT CONTAINERS/
RAILCARS/TRUCKS ARE PLACED AT THE PLANT BY THE COMMENCEMENT OF THE SUPPLIER’S SHIPPING PERIOD AND SUPPLY CONTAINERS/RAILCARS/TRUCKS ON A CONTINUOUS BASIS UNTIL THE SUPPLIER FULFILLS HIS CONTRACT QUANTITY. OWNERS ARE RESPONSIBLE TO OFFER ONLY FOR VENDORS WHO MATCH OWNERS’ CAPABILITIES. OWNERS ARE ENCOURAGED TO REFER TO KC-362 FOR THE LIST OF PLANT LOCATIONS AND CAPABILITIES.
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- THE UNITED STATES DEPARTMENT OF AGRICULTURE KANSAS CITY COMMODITY OFFICE'S GUIDELINES DATED DECEMBER 21, 1989, FOR CONTAINER, BARGE AND VESSEL HOLD INSPECTIONS IS HEREBY INCORPORATED.

- OFFERS MUST BE IDENTIFIED BY TENDER/IFB NUMBER AND ANY FUTURE COMMUNICATION SHOULD ALSO IDENTIFY SAME BY TENDER OR CONTRACT NUMBER.

- OFFERS FROM NVOCC'S WILL BE CONSIDERED AS NON-RESPONSIVE.

- OFFERS MUST INCLUDE:  VESSEL NAME / TYPE / FLAG / YEAR BUILT. ETA AT LOAD AND
DISCHARGE PORT. FULL STYLE OF CARRIER OFFERING. WHETHER SERVICE IS DIRECT OR TRANSSHIPPED,CONTAINER OR BREAKBULK.  STATEMENT THAT CARRIER IS A VOCC. OCEAN FREIGHT RATE TO BE IN U.S. DOLLARS PER METRIC TON AND MUST BE ALL INCLUSIVE REPEAT ALL INCLUSIVE.

- AS APPLICABLE, THE ALL INCLUSIVE RATE SUBMITTED MUST BREAKOUT THE FOLLOWING COMPONENTS: OCEAN FREIGHT, INLAND TRANSPORTATION (DOMESTIC & FOREIGN), FUMIGATION COSTS, AND, STACKING CHARGES AT FINAL DESTINATION. CARRIERS WHO DO NOT SUBMIT ALL INCLUSIVE RATES AS OUTLINED ABOVE WILL BE CONSIDERED NON RESPONSIVE.

- CARRIER TO SPECIFY IN OFFER THAT RATE OFFERED IS THE SAME AS OR LOWER THAN CARRIER'S APPLICABLE TARIFF RATE AT TIME OF OFFERING.  CARRIER MUST DECLARE FMC TARIFF NUMBER AND STATE WHETHER RATE OFFERED IS A 'CARRIER TARIFF RATE' OR A
'CONFERENCE TARIFF RATE' AND WHETHER RATE IS 'TO BE FILED', 'TO BE MAINTAINED', OR 'TO BE AMENDED'.

- ONLY OFFERS RECEIVED PRIOR TO TENDER CLOSING TIME WILL BE ACCEPTED OR CONSIDERED. NO PHONE OFFERS WILL BE ACCEPTED.

- FFTP RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL OFFERS.

- FIXTURES RESULTING FROM THIS TENDER ARE SUBJECT TO APPROVAL BY FFTP AND USDA.

- EXCEPT TO THE EXTENT AS PROVIDED ABOVE, ALL AWARDS UNDER THIS IFB WILL BE SUBJECT TO THE TERMS AND CONDITIONS OF THE U.S. FOOD AID BOOKING NOTE DATED NOVEMBER 1, 2004 WHICH IS FULLY INCORPORATED HEREIN.
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OFFERS TO BE SUBMITTED, VIA FBES, NO LATER THAN 1000HRS U.S. CENTRAL TIME ON
NOV 25, 2009.
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FOR FURTHER INFORMATION REGARDING THIS SPECIFIC TENDER CONTACT:
BKA LOGISTICS LLC, 1629 K STREET NW, SUITE 500, WASHINGTON D.C.
20006. PHONE: 202-331-7395; TELEFAX: 202-331-7735; E-MAIL: JAMES.MEAD@BKALOGISTICS.NET OR MARK.MILLARD@BKALOGISTICS.NET