Guatemala Award10-055P

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IFB 10-055P Guatemala Tender

April 9, 2012

Booking Details – Invitation No. 032A

PCI-GT-FFE-10-055P

Shipper:            Project Concern International

1.  Vessel Owner:   Evergreen line

Vessel:             Ever Radiant

         A.    Cargo:        50 NMT Black Beans in 50 kg Bags

Load/Dis:    BCHI / Santo Tomas

Frt rate:       $176.60 per MT

     B   Cargo:        30 NMT CSB in 25 kg Bags

     Load/Dis:    BCHI / Santo Tomas

     Frt Rate:     $167.00 per MT

      2.     Vessel Owner:   Seaboard Marine ltd., Inc.

   Vessel:             SHIPPAN ISLAND

     A.    Cargo:        110 NMT Rice in 50 kg Bag

Load/Dis:    Jacintoport / Santo Tomas

Frt rate:       $132.00 per MT

     B.  Cargo:        40 NMT A.P. Flour in 50 kg Bags

     Load/Dis:    Jacintoport / Santo Tomas

     Frt Rate:     $132.00 per MT

     C.  Cargo:        40 NMT Vegoil in 6/4 ltr Plastic Bottles

     Load/Dis:    Jacintoport / Santo Tomas

     Frt Rate:     $130.00 per MT

All other terms and conditions remain unchanged.          

IFB 10-055P Guatemala Tender

March 9, 2012

Freight Tender: Project Concern International McGovern-Dole Cargoes to Guatemala

PANALPINA, INC. FOR AND ON BEHALF OF PROJECT CONCERN INTERNATIONAL, REQUESTS OFFERS OF U.S. AND NON U.S. FLAG OFFERS FOR CARRIAGE OF THE FOLLOWING CARGO THROUGH THE MCGOVERN-DOLE INTERNATIONAL FOOD FOR EDUCATION AND CHILD NUTRITION PROGRAM:

1.         DATE:                        MARCH 9, 2012

            IFB NO.:         PCI-GT-FFE-10-055P

            INVITATION #032A

            WBSCM FREIGHT SOLICITATION #2000000897

            WBSCM COMMODITY SOLICITATION #2000000896

           

2.         CARGOES:

            A.        SALES ORDER NO.:          5000095913
                        COMMODITY:                       BLACK BEANS IN 50 KG BAGS
                        CARGO:                                50 NET METRIC TONS
                        LOADPORT:                                     SEE SPECIAL NOTE *B BELOW
                        AVAILABILITY DATE:         SEE SPECIAL NOTE *C BELOW
                        DISCHARGE PORT:           REFER NOTE *1 BELOW

            B.        SALES ORDER NO.:          5000095913
                        COMMODITY:                       A.P. FLOUR IN 50 KG BAGS
                        CARGO:                                40 NET METRIC TONS
                        LOADPORT:                                     SEE SPECIAL NOTE *B BELOW
                        AVAILABILITY DATE:         SEE SPECIAL NOTE *C BELOW
                        DISCHARGE PORT:           REFER NOTE *1 BELOW

            C.        SALES ORDER NO.:          5000098518
                        COMMODITY:                       VEGETABLE OIL

                                                                        SUBSTITUTABLE 6/4 LTR
                        CARGO:                                40 NET METRIC TONS
                        LOADPORT:                                     SEE SPECIAL NOTE *B BELOW
                        AVAILABILITY DATE:         SEE SPECIAL NOTE *C BELOW
                        DISCHARGE PORT:           REFER NOTE *1 BELOW

            D.        SALES ORDER NO.:          5000101424
                        COMMODITY:                       RICE IN 50 KG BAGS
                        CARGO:                                110 NET METRIC TONS
                        LOADPORT:                                     SEE SPECIAL NOTE *B BELOW
                        AVAILABILITY DATE:         SEE SPECIAL NOTE *C BELOW
                        DISCHARGE PORT:           REFER NOTE *1 BELOW

            E.        SALES ORDER NO.:          5000095913
                        COMMODITY:                       CORN SOY BLEND IN 25 KG BAGS
                        CARGO:                                30 NET METRIC TONS
                        LOADPORT:                                     SEE SPECIAL NOTE *B BELOW
                        AVAILABILITY DATE:         SEE SPECIAL NOTE *C BELOW
                        DISCHARGE PORT:           REFER NOTE *1 BELOW

Note #1

            Discharge Port: Santo Tomas, Guatemala (CY delivery) –     containerization required.  Receivers require a 45 day          free period on each container to allow for customs    clearance and on carriage to HUEHUETENANGO and return to Santo Tomas terminal. 

            Free time will not commence until a consignment is completely off-loaded from the vessel and available to       receivers at carrier’s own or designated container            yard with all carrier requirements completed and to      cease upon return of empty container(s) to the            terminal at Santo Tomas. Free time is to include time on    equipment and any terminal storage or similar costs.              Any demurrage claims after the free time period      expires must not exceed $10 per day per container or           not to exceed the carrier’s tariff rate, whichever is      lower.

            Time for the fumigation process (from the date PROJECT   CONCERN INTERNATIONAL through its customs agent,           requests the carrier for the coordination for        fumigation until fumigation and aeration is completed             and the Ministry of Agriculture releases the Customs     Declaration) is for the owner’s account and will not        count against the 45 day free period.

            No demurrage. No despatch, No detention.  All container            handling charges at Santo Tomas port are for the            carrier’s account including, but not limited to,    reception and cleaning of the destuffed containers. 

            Contracted freight rate must include any operational/   administrative costs/expenses/fees charged by the          ocean carrier, the carrier’s local representative or     terminal operators in the destination country,             including but not limited to documentation handling,          representation fees, local taxes for temporary import    of containers (ATC), cleaning and reception of      containers, gate charges, lift charges, transfer    charges, container deposits, shorehandling or       terminal handling charges.  CONTAINER RENTAL CHARGES           ARE NOT ALLOWED.

            It is the carrier’s responsibility to ensure that their             office/representative at Santo Tomas is fully aware of   all of the terms of the booking.

SPECIAL NOTES:

A.        CARRIERS ARE ENCOURAGED TO OFFER ON ANY/ALL “FAS   POINTS” AND “BRIDGE POINTS” AS LISTED ON THE USDA            DOCUMENTS “APPROVED PORTS/TERMINALS” AND FORM           KC-362 AND ALL “INTERMODAL PLANT POINTS” AS LISTED          ON FORM KC-362.

B.        AVAILABILITY/AT PORT DATE FOR COMMODITY DELIVERIES    F.A.S. VESSEL JUNE 5, 2011. THE POTENTIAL SHIPPING      PERIODS FOR BIDS AT THE PLANT OR BRIDGEPOINT             LOCATIONS CAN BE FOUND IN THE COMMODITY SOLICITATION. THE AVAILABILITY/AT PORT AND SHIPPING          PERIODS ARE THE CONTRACTUAL REQUIREMENT OF THE   SUPPLIER(S), SUCCESSFUL OCEAN CARRIER(S) ARE             ENCOURAGED TO COORDINATE WITH SUPPLIER(S) TO             ENSURE A SMOOTH LOADING AND/OR TRANSFER OPERATION.

3.         SHIPMENT OF COMMODITIES IN ONE VESSEL PREFERRED.

4.         SHIPMENT OF SPLIT BOOKINGS ARE NOT ALLOWED (ALL CARGO UNDER ONE BOOKING MUST BE SHIPPED TOGETHER).

5.         CARGO MUST BE CONTAINERIZED IN 20’ CONTAINERS.

- CARGO IS TO BE STUFFED INTO CONTAINERS AT OWNER’S                

              TIME, RISK AND EXPENSE.

- CONTAINERS SHALL BE INSPECTED PRIOR TO LOADING                      

              AND AN INSPECTION CERTIFICATE OBTAINED WHICH                              

              ENSURES THAT THE CONTAINER IS CLEAN, DRY, FREE OF                 

              INSECT INFESTATION AND ODOR, AND IS IN CONDITION TO                 

              LOAD AND CARRY FOOD COMMODITIES.

- CARRIER MUST CERTIFY THAT EACH CONTAINER UTILIZED               

              TO LOAD THESE CARGOES IS:

            (A) IN WIND AND WATER TIGHT CONDITION;
           
            (B) NOT MORE THAN TEN (10) YEARS OLD;

            (C) NOT A SALVAGED CONTAINER OR MUSTERED OUT FROM                                REGULAR SERVICE.

AS A CONDITION OF PAYMENT, CARRIER MUST PROVIDE TO PANALPINA, INC.A SURVEY REPORT ATTESTING TO THE SATISFACTORY CONDITION OF CONTAINERS.
SURVEY IS TO BE PERFORMED PRIOR TO LOADING THESE CARGOES.

- COSTS FOR ALL CONTAINER INSPECTIONS SHALL BE FOR                 

              THE ACCOUNT OF THE OCEAN CARRIER.

6.         Fumigation:   All cargo (WITH EXCEPTION OF VEGETABLE OIL) must be fumigated at vessel owner’s time, risk and expense at the port of Santo Tomas, including all the related costs for the containers such as, but not limited to, internal movements and time on equipment, authority inspections and other related costs.  Fumigation is to be performed when receivers advise that the duty franchise (exemption) is in hand or anticipated shortly thereafter.

7.         SPECIAL NOTE – CONTAINER LOADING PROTOCOL FOR BAGGED BEANS:  THE REQUIREMENTS OF THE USAID NOTICE TO THE TRADE ISSUED APRIL 12, 2005 AND REVISED AUGUST 3, 2005, COVERING THE SHIPMENT OF BAGGED BEANS SHIPPED IN CONTAINERS TO DESIGNATED COUNTRIES ARE TO APPLY ON ANY SUCH SHIPMENTS BY THIS TENDER.  A COPY OF THIS NOTICE, INCLUDING DIAGRAMS FOR PROPER CONTAINER LOADING, IS AVAILABLE AT HTTP://WWW.USAID.GOV/BUSINESS/OCEAN/NOTICES/.

 8.         CERTAIN COMMODITIES COVERED BY THIS IFB MUST BE         INSPECTED BY APHIS/PPQ OR OTHER SUCH AUTHORITIES PRIOR         TO LOADING SO THAT A PHYTOSANITARY CERTIFICATE CAN BE      ISSUED. SUCH INSPECTION MUST TAKE PLACE NOT MORE THAN             THIRTY DAYS PRIOR TO THE CARGO BEING LOADED ABOARD THE VESSEL AT THE PORT OF EXPORT. CARRIERS INTENDING TO         LOAD             THESE CARGOES INTO CONTAINERS, LASH BARGES, OR           OTHERWISE UNITIZE CARGOES IN A WAY THAT WILL PROHIBIT OR             RESTRICT INSPECTIONS WITHOUT SUSTAINING ADDITIONAL COSTS WILL BE REQUIRED TO BEAR ALL SUCH ADDITIONAL         EXPENSES IF THIS IS DONE BEFORE INSPECTIONS ARE EFFECTED   OR IF CARGOES ARE NOT LOADED ON-BOARD A VESSEL WITHIN     THE THIRTY DAY PERIOD FOLLOWING INSPECTION.

9.         FOR INTERMODAL CARGOES: CARRIERS MUST COMPLY WITH          SUPPLIER’S LOAD AND CAPACITY CAPABILITIES. IF THE CARRIER    FAILS TO COMPLY WITH SUPPLIER’S LOAD CAPABILITIES, ANY           COSTS INCURRED BY CCC INCLUDING BUT NOT LIMITED TO             CARRYING CARGES, LIQUIDATED DAMAGES, AND STORAGE WILL    BE FOR THE CARRIER’S ACCOUNT.

10.       IF CONTAINERS/RAILCARS/TRUCKS ARE PLACED AT THE        SUPPLIER’S PLANT, CARRIER MUST ENSURE THAT CONTAINERS/       RAILCARS/TRUCKS ARE PLACED AT THE PLANT BY THE        COMMENCEMENT OF THE SUPPLIER’S SHIPPING PERIOD AND          SUPPLY CONTAINERS/RAILCARS/TRUCKS ON A CONTINUOUS    BASIS UNTIL THE SUPPLIER FULFILLS HIS CONTRACT QUANTITY.

11.       IN KEEPING WITH U.S. CUSTOMS ENFORCED COMPLIANCE     PROGRAM FOR OUTBOUND DOCUMENTATION, CARRIERS ARE               HEREBY NOTIFIED THAT ANY ASSESSMENTS AGAINST THE          SHIPPER/CARGO INTERESTS DUE IN WHOLE OR IN PART TO DELAY BY CARRIER IN VERIFYING FINAL LOAD COUNT AND            PROVIDING SAME TO PANALPINA, INC., OR FOR LOADING ON A   VESSEL AHEAD OF THE BOOKED SCHEDULE WITHOUT PRIOR             APPROVAL AND NOTIFICATION TO PANAPINA WILL BE SOLEY FOR   CARRIER’S ACCOUNT.

12.       THE OCEAN CARRIER SHALL RELEASE CLEAN ORIGINAL OCEAN    BILLS OF LADING PROMPTLY UPON COMPLETION OF LOADING.        CLAUSED BILLS OF LADING ARE NOT ACCEPTABLE. BILLS OF LADING MUST NOT CONTAIN ANY CLAUSE SUCH AS “SAID TO             CONTAIN”, “SHIPPERS’ LOAD AND COUNT” OR WORDS OF SIMILAR   EFFECT.

13.       NON U.S. FLAG VESSELS MUST BE REGISTERED IN LLOYDS OR        EQUIVALENT AND MUST NOT BE MORE THAN 20 YEARS OLD.

14.       OFFERS FROM NVOCC’S WILL BE CONSIDERED AS NON-         RESPONSIVE.

15.       OFFERS MUST BE FOR NAMED VESSEL(S) AND INCLUDE         REASONABLE AND ACCEPTABLE LOADING SCHEDULES AND TRANSIT TIMES IN ORDER TO BE CONSIDERED RESPONSIVE.         OFFERS FOR CARRIAGE VIA VESSELS NOT IN A REGULARLY             SCHEDULED LINER SERVICE MUST PROVIDE VESSEL’S ITINERARY            AND CURRENT POSITION.

16.       ALL OFFERS AND CARGO BOOKINGS MUST BE BASIS FULL LINER    TERMS WITH NO DEMURRAGE/NO DESPATCH/NO DETENTION.       RATES OFFERED TO BE ALL-INCLUSIVE AND STATED PER GROSS       METRIC TON. ALL-INCLUSIVE RATES WHICH INCLUDE COSTS FOR             SERVICES OTHER THAN PORT TO PORT OCEAN TRANSPORTATION             MUST INCLUDE A BREAKDOWN OF THE OCEAN CHARGE    COMPONENT AND EACH OF THE FOLLOWING OTHER CHARGES,            AS APPLICABLE: DOMESTIC INLAND TRANSPORTATION, FOREIGN             INLAND TRANSPORTATION, FUMIGATION.

17.       NO MINIMUM BILL OF LADING QUANTITIES OR CHARGES OR    MINIMUM CONTAINER QUANTITIES OR CHARGES TO APPLY.

18.       CENTRAL AMERICAN/CARIBBEAN BARGE CLAUSE: IF A BARGE IS    OFFERED FOR SERVICE, IT MUST BE OF SUCH A TYPE TO             ADEQUATELY PROTECT THE CARGO, EITHER BY DESIGN, SUCH AS      A HOUSE OR MULTI-DECK BARGE, OR BY USE OF PERMANENT BIN             WALLS, PROVIDED THE COMMODITY IS CONTAINERIZED. THE USE OF OTHER DECK BARGES IS PERMITTED AS A PILOT PROJECT        PROVIDED THE DECK BARGE IS CONTAINER-FITTED WITH RIGID           LASHING GEAR AND AUTOMATIC TWIST LOCKS.

19.       LOADING DELAY ASSESSMENTS TO APPLY AT USD 1.00 PER             METRIC TON PER DAY OR PRO-RATA.

20.       FREIGHT PAYMENT WILL BE MADE THROUGH THE WBSCM      SYSTEM.

21.       EVALUATION AND CONTRACT AWARD: OFFERS WHICH DO NOT        COMPLY WITH THE REQURIEMENTS OF THIS IFB WILL NOT BE CONSIDERED. OFFERS MUST INCLUDE FULL PARTICULARS        DEMONSTRATING THE WILLINGNESS AND ABILITY TO MEET THESE             REQUIREMENTS. THE SHIPPER RESERVES THE RIGHT TO AWARD WITHOUT DISCUSSIONS. AWARD(S) WILL BE TO THE LOWEST        RESPONSIVE OFFEROR MEETING THE REQUIREMENTS OF THIS           IFB.

22.       EXCEPT TO THE EXTENT PROVIDED ABOVE, THIS TENDER IS SUBJECT TO THE TERMS AND CONDITIONS OF PART I AND PART II     OF THE U.S. FOOD AID BOOKING NOTE AS ADOPTED NOVEMBER 1,         2004, WHICH IS FULLY INCORPORATED HEREIN.

            ALL FREIGHT OFFERS MUST BE SUBMITTED ELECTRONICALLY VIA THE WEB BASED SUPPLY CHAIN MANAGEMENT (WBSCM) SYSTEM.           SUBMISSION OF OFFERS BY AN OTHER MEANS WILL RESULT IN             THE OFFER DEEMED AS NONRESPONSIVE.

     

      THE WBSCM SYSTEM CAN BE ACCESSED THROUGH THE FOLLOWING WEBSITE:

      http://www.fas.usda.gov/FSA/webapp?area=home&subject=coop&topic-wbs

      CARRIERS MUST BE ASSIGNED A USDA E-AUTHENTICATION LOGON ID AND PASSWORD

      TO ACCESS THE WBSCM SYSTEM.

      CONTACT THE WBSCM HELP DESK FOR INFORMATION REGARDING LOGON IDS,             PASSWORDS, AND WBSCM SYSTEM QUESTIONS OR CONCERNS:

                  TELEPHONE:  (877) 927-2648

                  E-MAIL:  WBSCMhelp@ams.usda.gov

      ALL FREIGHT OFFERS ARE DUE NO LATER THAN 1000 HRS U.S. CENTRAL TIME (1100 HRS WASHINGTON, D.C. TIME) ON MARCH 15, 2012.

      ONLY OFFERS THAT ARE RESPONSIVE TO THE TERMS OF THE TENDER WILL BE CONSIDERED AND NO NEGOTIATION WILL BE PERMITTED.

      NO PHONE OFFERS OR OFFERS VIA E-MAIL WILL BE ACCEPTED.

23.       CHARTERERS RESERVE THE RIGHT TO ACCEPT OR REJECT ANY    AND/OR ALL OFFERS.

24.       TOTAL COMMISSIONS: 2.5%. IF OFFERED DIRECT, 2.5% TO        PANALPINA, INC. IF OFFERED THROUGH A BROKER, 2/3 OF 2.5%         TO PANALPINA, INC. AND 1/3 OF 2.5% TO OWNER’S BROKER.

25.       FOR FURTHER INFORMATION CALL PANALPINA, INC. AT (703) 674-    2317.