Senegal/The Gambia Award12-032B
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IFB# 12-032B Senegal/Gambia Award
June 4, 2013
AWARD NOTICE IRD FFP 9,100 MT BULK SOYBEAN MEAL TO SENEGAL IFB NO. 12-032B
OWNERS: LIBERTY GLORY CORP.
VESSEL: M/V LIBERTY GRACE
VESSEL FLAG : USA BUILT 2001.
DESCRIBED AS : GEARED BULK CARRIER ; ABT. 50,601 MT DWT ON 11.92 M. SW
LOA 189.99 M ; BEAM 32.2 M ; ; 6 HOLDS/ 6 HATCHES.
4 X 30 TONS CRANES. SPEED ABT 14 KNOTS.
CARGO: PART CARGO OF 9,100 MT MIN/MAX OF SOYBEAN MEAL IN BULK . THERE WILL BE THREE SEPARET BILLS OF LADING OF 2,000 MT, 500 MT AND 6,600 MT EACH. THESE IRD PARCESL CAN BE COMMINGLED VESSEL WILL ALSO LIFT OTHER PART CARGO UNDER SEPARATE CHARTER PARTY OF 16,990 MT BULK SOYBEAN MEAL FOR DOMINICAN REPUBLIC FOR TNS WHICH CANNOT BE COMMINGLED WITH IRD SOYBEAN MEAL AND 10,000 MT OF BULK WHEAT FOR IRD TO BURKINA FASO .
ANY OTHER PART CARGO(ES) ARE SUBJECT TO CHARTERER'S APPROVAL AND USDA APPROVAL.
LAYCAN: JUNE 15-25, 2013
LOAD PORT: 1/2 SB EACH 1/2 SP U.S. GULF – INTENTIONS ARE LOADING AT WESTWEGO LA. MISSISSIIPPI RIVER (CARGILL)
DISCHARGE PORT(S): ONE OR TWO SAFE BERTHS DAKAR SENEGAL.. OWNER WARRANTS THAT THE VESSEL CAN SAFELY BERTH AT THE DISCHARGE BERTH IN ACCORDANCE WITH THE FREIGHT TENDER.
LOADING TERMS: BERTH TERMS AT THE RATE OF 6,000 MT PER WEATHER WORKING DAY OF 24 CONSECUTIVE HOURS, SATURDAYS, SUNDAYS AND HOLIDAYS EXCEPTED, EVEN IF USED.
DISCHARGING TERMS: FREE OUT AT THE AVERAGE RATE OF 400 METRIC OF 2204.6 LBS PER WORKING HARCH PER DAY, UP TO A MAXIMUM OF 1,500 MT OF 2204.6 LBS. PER WEATHER WORKING DAY OF 24 CONSECUTIVE HOURS, SATURDAYS, SUNDAYS AND HOLIDAYS EXCEPTED, EVEN IF USED. (WWDSSHEX EIU) ON THE BASIS OF BILL OF LADING QUANTITY. TIME FROM 1700 HRS. LT FROM FRIDAY (OR ON A DAY PRECEDING A HOLIDAY) THROUGH 0800 HRS LT MONDAY (OR A DAY AFTER A HOLIDAY) SHALL NOT COUNT AGAINST LAYTIME, EVEN IF USED. .
OCEAN FREIGHT RATE: USD 184.42 PMT BASIS 1 TO 2 SAFE BERTHS MISSISSIPPI RIVER LOADING TO 3 SAFE PORTS DISCHARGE 1 SAFE BERTH EACH DISCHARGE PORT .
DEMURRAGE/ DESPATCH AT LOAD PORT USD 20,000.00 / HALF DESPATCH PDPR
DEMURRAGE/ DESPATCH AT DISCHARGE PORT OF DAKAR USD 25,000 / HALF DESPATCH PDPR
OTHERWISE AS PER TERMS AND CONDITIONS OF FREIGHT TENDER NO. 12-032B DATED MAY 21 2013, AND THE CHARTERER, INTERNATIONAL RELIEF AND DEVELOPMENT INC. CHARTER PARTY PROFORMA.
END.
IFB# 12-032B Senegal/Gambia Tender
May 21, 2013
Freight Tender: ISC 13-001, IRD Soybean Meal, Senegal/Gambia
USDA IFB NO. 12-032B
International Services Corporation, (ISC), for and on behalf of International Relief and Development, Inc. (IRD), requests firm offers of U.S. and Non-U.S. flag vessels for the carriage of Soybean Meal in bulk, under the Food For Progress program on the following basis:
Tender date: May 21, 2013
USDA IFB No: 12-032B
Freight Invitation No. 2000001821
Commodity Invitation No. 2000001820
Freight offers are due no later than 1000 hrs central time on May 28, 2013.
Freight offers are to remain valid until 1700 hours eastern time on May 30, 2013
Only firm offers are to be submitted.
Submission of freight offers:
To determine lowest landed cost, all carriers are required to submit offers electronically for the cargoes advertised by this RFP via the U.S. Department of Agriculture (USDA) Web Based Supply Chain Management (WBSCM) system for the solicitation number(s) referenced above. All offers are subject to all requirements of WBSCM and of the afore-mentioned solicitation(s), including the deadline(s) for submission of bids therein.
The Web Based Supply Chain Management system can be accessed through the following website:
http://www.usda.gov/wps/portal/usda/usdahome?navid=wbscm
Carriers must be assigned a USDA Eauthentication logon ID and password to access the WBSCM system. Contact the WBSCM help desk for information regarding logon IDs, passwords, and WBSCM system questions or concerns:
Telephone: (877) 927-2648
E-mail: wbscmhelp@ams.usda.gov
Freight payment: Freight payment shall be processed through the WBSCM system and paid by USDA. Instructions for the freight payment procedures through WBSCM are available from ISC – Ravi Singh – email: mail@isc-pci.com
1) Cargo: Total Up to 9,100 Metric Tons of Bulk Soybean meal in parcels of:
a) Up to 2,000 Metric tons.
b) Up to 500 Metric Tons.
c) Up to 6,600 Metric Tons.
The above quantities maybe commingled.
Contracted quantity will be on min/max basis.
Owner’s are encouraged to consider combining this cargo with the IRD wheat cargo for Burkina Faso under a separate tender with same laydays.
In the event the IRD bulk wheat cargo is contracted in combination with this soybean meal cargo then the bulk wheat must load first and the discharge port rotation is to be bulk wheat to discharge first and the discharge port rotation to be in the order of Lome, Abidjan, Dakar.
In the event owner prefers to submit another rotation of discharge ports that will reduce the freight charges they may indicate same for IRD and USDA consideration.
It is IRD and USDA right to accept the best combination offer based upon the program requirements and destination delivery dates.
Any completion cargoes shall be subject to approval of IRD and USDA (see clause 19 below for further details on completion cargoes). Any completion cargoes , even if same grade and quality of IRD cargo must be duly separated by owner, at owner’s risk time and expense. Separation to be by vessel’s natural segregation.
2) Laycan: June 15-25, 2013. Owners to provide fourteen (14) days preadvise notice of vessel ETA load port.
3) Loading: 1/3 safe berths each 1/3 safe port(s) any U.S. range. Mississippi river, including but not north of Port Allen to be considered as one port; Columbia river district including Portland to be considered as one port; San Francisco bay area including Sacramento and Stockton to be considered as one port). For offers basis U.S. Great Lakes utilizing feeder vessels, offer to include name and details of feeder vessels.
4) Discharge port: 1 / 2 safe berths Dakar, Senegal. Any shifting necessary due to the vessel’s size or configuration to be at owner’s time, risk and expense.
5) Load terms: cargo to be loaded according to berth terms with customary despatch at the average rate as provided below based on vessels contracted quantity. The rates are basis tons of 2204.6 pounds per Weather Working day of 24 consecutive hours, Saturdays, Sundays and Holidays excepted, even if used. WWDSSHEX EIU.
Bulk carriers:
Vessel contracted qty Loading guarantee
--------------------- --------------------
0 – 9,999.99 MT 4,000 MT per day
10,000.00 – 19,999.99 MT 5,000 MT per day
20,000.00 – 29,999.99 MT 6,000 MT per day
30,000.00 – 39,999.99 MT 7,500 MT per day
40,000.00 – 49,999.99 MT 10,000 MT per day
50,000.00 mt and above 12,000 MT per day
Tween-deckers: the load guarantee shall be 3,000 MT per day.
Lash/Seabee barges: there is no load rate guarantee.
6) DischarGing terms: Cargo to be discharged, free of risk and expense to the vessel (free out discharge), at the average rate of 400 Metric tons of 2204.6 pounds per Working hatch per day, up to a maximum of 1,500 Metric tons of 2204.6 lbs per Weather Working day of 24 consecutive hours, Saturdays, Sundays and Holidays excepted, even if used (WWDSSHEXEIU) from bulk carriers and 250 Metric tons of 2204.6 pounds per Working hatch per day, up to a maximum of 1,000 Metric tons of 2204.6 lbs per Weather Working day of 24 consecutive hours, Saturdays, Sundays and Holidays excepted, even if used (WWDSSHEXEIU) from multideck/tweendeck vessels. Time from 1700 hrs local time Friday (or day preceding holiday) through 0800 hrs local time Monday (or next working day following holiday) shall not count against laytime, even if used. Quantity on the basis of the bill of lading. Notification of vessel’s readiness to discharge must be provided to the buyer/receiver or its agent within the period of 0900 hours to 1700 hours , Monday through Friday (except holidays) and within the period of 0900 hours to 12000 hours on Saturdays. Laytime to commence at 0800 hours on the next business day, whether in berth or not, but any prior time used not to count.
If vessel is not capable of meeting discharge rate stated above, then port authority at their discretion may require vessel to leave the berth. In such case, any delays, shifting costs or additional expenses will be solely for owner’s/vessel’s account.
Discharge guarantee shall not apply on lash/seabee barges.
7) At load port owner to appoint and pay for stevedores . At discharge port charterer /receivers to appoint and pay for stevedores.
8) At load port (s) owner to appoint and pay for vessel’s agent. Charterer’s agent ISC shall appoint a protective out port agent at each load port, Owner will pay the agency fee of US$ 1,800.00 per load port to isc. Charterer/receiver shall nominate the vessel’s agent at the discharge ports, whom owner will appoint and pay.
9) Demurrage / Despatch are applicable at load and discharge ports. Owners are to specify their Dem/Des rates in their offer, Despatch rates must be one-half of demurrage rates as quoted.
10) Laytime is non-reversible.
11) At load port (s) laytime accounts are to be settled directly between owners and commodity supplier(s). Laytime calculation, overtime and trimming to be in accordance with Addendum No. 1 of the North American Export Grain Association’s FOB contract No 2 (revised as of May 1, 2000) Clause Nos. 1-10 inclusive (hereinafter referred to as NAEGA) regardless of vessel type. Further, the following modifications to NAEGA will apply: anywhere the word “buyer” appears, the words “vessel owner” is to be substituted. Under no circumstance shall charterers or USDA/CCC be responsible for resolving disputes involving the calculations of laytime or the payment of demurrage or despatch between the vessel owner and commodity supplier. Any/all disputes between vessel owner and supplier arising out of the contract relating to the settlement of laytime issues shall be arbitrated in New York in accordance with the Int’l Arbitration rules of the American Arbitration Association.
12) At discharge port laytime accounts to be settled directly between receiver and vessel owner. Neither charterer (IRD) nor USDA shall be responsible for resolving disputes involving calculation of laytime or the payment of demurrage or despatch between receiver and vessel owners. Any/all disputes between receiver and vessel owner arising out of this contract relating to the settlement of laytime issues shall be arbitrated in New York subject to the rules of the Society of Maritime Arbitrators, Inc.
13) Vessel type restrictions: Towed barges and Tankers are not acceptable. U.S. flag tweendeck, multidecks, Integrated Tug/Barges are acceptable. U.S. flag gearless vessels are acceptable provided owner provides sufficient discharge equipment, excluding vacuvators to discharge bulk soybean meal, to maintain the guaranteed discharge rate.
Non U.S. flag vessels to be geared bulk carriers only.
14) Non US flag vessels must not be older than 20 years and must be classed highest in Lloyd’s register or its equivalent – date of original construction, not rebuilt date, to govern. any extra insurance on account of vessel’s age, flag, ownership, type, configuration or classification will be for owners account, but not exceeding New York market rates for U.S. flag vessels and London rates for Non U.S. flag vessels. NVOCC’s may not be employed to carry U.S. flag or foreign flag shipments. For vessels over 15 years of age and ITB’s, owners are required to provide an additional certificate from NCB certifying that vessel’s hatch covers and any other openings leading to cargo compartments have been sealed to prevent any outside water from entering the cargo spaces. Cost of sealing and special survey are for account of owner and in no way diminishes owners liability and responsibilities towards the cargo.
War risk premium: Owners shall include all actual and anticipated War risk insurance premium in their offered rates. Owner bears the risk of any increase in War risk premiums.
Special note 1: should offered vessel be enrolled in an insurance program that negates the overage premium requirement, offer to include all information and certifications for verification.
15) Vessel gear requirements: Vessels to be geared with 16 MT capacity for each Working hatch. US flag vessels that are gearless are to be provide at owner’s expense shore or mobile gear of equivalent capacity in good working order and in sufficient number to permit charterers/ receivers to effect discharge of the vessel at the guaranteed rate of discharge. Owners to provide at their expense all necessary motive power/ fuel to operate all discharge gear. In the event owner elects to discharge the cargo using Marine Legs, it will be acceptable, provided vessel owners provide all necessary equipment at their time, risk and expense, including any technicians, supplemental labor, bobcats or similar equipment for use in vessel’s holds, shore-side cranes, hoppers, supports or other related equipment. Time used for assembling or preparing owner-supplied equipment, or any time lost as a result of insufficiencies of gear or breakdown of gear not to count as laytime or time on demurrage. Any shore gear required for discharging or lifting in/out of equipment must be furnished at owner’s risk and expense. Gear provided by vessel must also be capable of lifting equipment necessary for trimming and breaking up any caked soybean meal in/out of the holds.
Discharging equipment must meet all requirements and regulations of the applicable port authorities.
Opening and closing of hatches to be carried out by vessel’s crew free of charge to charterers.
Vacuvators are not allowed for discharge of soybean meal.
Vessel to be equipped with mechanical or hydraulic hatch covers or rain tents for all hatches are required to be provided by owner.
16) Vessel restrictions at Dakar Senegal: maximum SW. arrival draft 10 M. Said restriction is provided by charterer for guidance only without guarantee and it is up to owners to verify that their vessel arriving at the port of Dakar meet the port authority restrictions in order to safely berth the vessel. Otherwise all costs incurred including lightening, if required as a result of vessel’s failure to arrive at the discharge port exceeding the port vessel restrictions is for owner’s time, risk and expense. Lightening, if any, to be performed in the territorial waters of Senegal. Lightening must be into one daughter vessel which must be single deck bulk carrier meeting port of Dakar’s vessel restrictions and geared as per charter party terms. Vacuvators cannot be used for lightening and or discharging at berth.
17) Vessels must be able to be fumigated with an Aluminum Phosphide preparation in-transit, in accordance with USDA/FGIS handbook and program notice FGIS-PN-05-02 dated Jan. 7, 2005, and vessels that cannot be so fumigated will not be considered. At final loading port, commodity supplier will arrange and pay for in-transit fumigation performed by a certified applicator. Fumigation must be witnessed by FGIS, USDA, and the Aluminum Phosphide preparation must be contained in packaging as described in the fumigation handbook. Dust retainers must be used. For tweendeckers and bulk carriers (including push-mode itb), the recirculation method of fumigation will be used. Tween-deck vessels are acceptable only when a certified applicator states that the vessel has been inspected and found to be suitable for in-transit fumigation and such written statement from certified applicator should be submitted with offer.
18) Offerors should consider offering vessels to carry a range of tonnages to accommodate program needs.
19) Any additional completion cargo(es) must be duly separated at owner’s time, risk and expense and must be compatible and non-injurious to IRD’s cargo, must be detailed in offer or approved by IRD/USDA if contracted after fixture of IRD cargo. Vessel’s itinerary and geographic proximity of completion cargo(es) will be taken into consideration by IRD/USDA in approval of such part cargo(es) in order not to unduly impede delivery of IRD’s cargo to discharge port(s).
20) Offers submitted under this invitation are required to have a cancelling date no later than the last contract layday as above. Vessels which are offered with a cancelling date
beyond the laydays specified above will not be considered.
21) Offers of named vessels only. No vessel substitution is permitted without IRD/USDA approval.
22) Owners guarantee that this vessel complies fully with the
International Safety Management (ISM) code and (ISPS) code. Full clause provided in proforma charter party.
23) Section 408 of the U.S. Coast Guard authorization act of 1998, Public Law 105-383 (46 usc, paragraph 2302(e)), applies with respect to non-us flag vessels and operators/owners. As the cargo advertised in this IFB is government impelled (preference) cargo, offeror must warrant that vessel(s) and operator/owner are not disqualified to carry such cargo(es).
24) Owners to provide Fourteen (14) day preadvice of vessel readiness to load. Preadvice notice must be received at the office of International Services Corporation, prior to 1100 hrs Washington DC time on regular business day to be considered received on that day. If preadvice is received later than 1100 hrs Washington DC time on regular business day –or- on weekends / holidays then preadvice notice will be considered received on the next business day. In addition to sending preadvice notice to International Services Corporation (ISC) as above, owner must also provide copy of their preadvice notice to USDA / KCCO Bulk Commodities Division, Fax No 816-823-2586.
25) One-way rates must be quoted in addition to round trip rates for U.S. flag non-liner vessels whose date of original construction exceeds 15 years from date of fixture.
26) Approved U.S. flag rates will be reduced to a level no higher than the Maritime Administrations fair and reasonable rate in the event that approved vessel is substituted by a lower cost vessel to the U.S. government. For U.S. flag vessels loading less than a full cargo, the less than full cargo rate will be subject to a reduction to meet any revised Maritime Administration freight rate guideline due to vessel loading other additional cargo.
27) U.S. flag offers will not be considered if the vessel operator has not provided the Maritime Administration with the vessels costs prior to submission of offer.
28) Offerors encouraged to provide the following information:
Vessel name / Type / Flag / Year built / LOA / Beam / DWT / Draft / Gear (if any) /
ETA at load and discharge ports /
Full style of owners.
29) Freight rates are to be quoted in U.S. dollars per metric ton basis one loading berth, one loading port to one discharging berth each, one discharging port, plus additional freight (if any) per metric ton on entire cargo for each additional load berth, load port if used and per metric ton for each additional discharge berth, if used.
30) If owners intend to lighten, offer to specify the cost of lightening, and whether action is full or partial lightening. If lightening is not performed at the discharge port(s) and the
vessel discharges at berth then the cost of lightening will be deducted from the ocean freight.
31) IRD reserves the right to accept or reject all offers.
32) IRD, charterer and or USDA retain the right to request Non U.S. flag owner, that is contracted, to post a performance bond. Said performance bond shall be equivalent to five percent (5%) of the freight value awarded and can be in the form of a cashiers check, bank check or an irrevocable, confirmed letter of credit by a prime U.S. bank in favor of International Services Corporation (ISC), as freight forwarder for International Relief and Development Inc. If a letter of credit is issued, it should be valid for 30 days beyond the cancelling date of the laydays contracted. The performance bond shall be released by ISC when vessel files it’s notice of readiness to load at the first load port. In event the performance bond is confiscated because of the contracted carrier’s non performance it does not limit charterer and or USDA from pursuing additional charges and costs that have directly resulted and or accrued from the said non performance.
33) Commission: 2.50 percent on freight / deadfreight / demurrage is payable to charterers agent if vessel offered direct. If a broker is involved then 2/3rd of 2.50 percent is payable to ISC and 1/3rd of 2.50 percent is payable to offering broker.
35) Otherwise subject to terms and conditions of IRD’s charter party proforma.
36) Offers to be submitted electronically to WBSCM no later than 10.00 hours central time USA on May 28, 2013. Only offers which are responsive to this IFB will be considered and no negotiation is permitted. Only firm offers will be considered. Offers are to remain valid until 1700 hrs Washington DC time May 30, 2013. Fixtures resulting from this tender are subject to approval by IRD and USDA.
For further information regarding this specific tender contact:
International Services Corporation
1629 K Street NW, Suite 502, Washington DC. 20006.
Phone: 202-785 3400, Fax 202 296 1160 or 202 466-7579
email:mail@isc-pci.com –attn: Stephen Druhot and /or Ravi Singh
END