Burkina Faso Award13-023P

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IFB# 13-023P Burkina Faso Award

July 16, 2014

              IFB 13-03p - Burkina Faso - Award Notice 

LIFELINK LOGISTICS issues Award Notice for Catholic Relief Services (CRS)

IFB NO. 13-023P (Inv. 074)
WBSCM Freight Solicitation Number 2000002597
WBSCM Commodity Solicitation Number 2000002596
Dated July 16, 2014
Issued by LIFELINK LOGISTICS, Berea, Ohio
On behalf of Catholic Relief Services
For carriage of Food for Progress commodities as follows:

CARGO UNDER SALES ORDER NUMBER 5000226520:

AA: CRS-BF-01 SEE NOTE 1
CARGO: 6,000 NMT MR 50 KILO BAGS
DISPORT: ABIDJAN
FUMIGATION: PER US FOOD AID BOOKING NOTE SECTION 16.C
DISCHARGE/DELIVERY: PER US FOOD AID BOOKING NOTE SECTION 2.A.i
LDA: YES, NON URGENT
LOADPORT: LC
Carrier: INTERMARINE, LLC
VESSEL/FLAG: OCEAN CRESCENT/P1
FREIGHT: OCEAN $338.00
TOTAL $338.00/GMT

IFB# 13-023P Burkina Faso Re-Tender

July 7, 2014

LIFELINK LOGISTICS issues freight re-tender for Catholic Relief Services (CRS)

IFB NO. 13-023P (Inv. 074)
WBSCM Freight Solicitation Number 2000002597
WBSCM Commodity Solicitation Number 2000002596
Dated July 7, 2014
Issued by LIFELINK LOGISTICS, Berea, Ohio
On behalf of Catholic Relief Services
For carriage of Food for Progress commodities as follows:

Firm Offers only are requested from all U.S. and foreign flag carriers.

SUBMISSION OF FREIGHT OFFERS:
This re-tender is being done outside of WBSCM and offers to be submitted to
LIFELINK LOGISTICS, at 46 Front Street, Suite 200, Berea, OH 44017,
Attn: Lisa Spohn (telephone 440-243-1010) or by fax at 440-243-3030

Freight offers are due no later than --- 10:00 am Eastern Daylight Time, 9 July 2014 --


CARGO UNDER SALES ORDER NUMBER 5000226520:

AA: CRS-BF-01 SEE NOTE 1
CARGO: 6,000 NMT MR 50 KILO BAGS
DISPORT: ABIDJAN
FUMIGATION: PER US FOOD AID BOOKING NOTE SECTION 16.C
DISCHARGE/DELIVERY: PER US FOOD AID BOOKING NOTE SECTION 2.A.i
LDA: YES, NON URGENT
LOADPORT AVAILABILITY: 09/20/2014
LOADPORT: LC

In awarding cargo under this re-tender USDA will consider factors including the lowest
landed cost, and the impact of any potential award on USDA's ability to satisfy the
requirements of statutes and regulations including the Cargo Preference Act.
There have been significant changes to the Cargo Preference legislation. Offerors
are encouraged to review the FAS notice on the same, available
at: http://www.fas.usda.gov/excredits/ifb/default.htm.

FOR DELIVERY BASIS INTERMODAL PLANT AND BRIDGE, OFFERORS ARE
ENCOURAGED TO COORDINATE WITH VENDOR TO ENSURE SMOOTH LOADING
OPERATION.

***U.S. FOOD AID BOOKING NOTE FOR PACKAGED COMMODITIES - PART II, DATED
NOVEMBER 1, 2004 TO APPLY IN FULL. A COPY OF THESE GUIDELINES CAN BE
FOUND ON THE USAID WEBSITE, at
https://forums.info.usaid.gov/index.php?q=usaid-procurement-announcemen…

Approved Exceptions to Standard US Food AID Booking Note Terms, Procedures and
Formats and other special terms and conditions (These items will apply to above
cargo, unless specified otherwise):

Full Liner Berth Terms, All Inclusive. No Demurrage - No Dispatch - No Detention

Rates offered must include a breakdown of the Ocean Charge component. Rates offered
to be quoted in US Dollars per metric ton to be all-inclusive rates which include
costs for services other than port to port ocean transportation. Must include a
breakdown of the ocean charge component and each of the following other charges, as
applicable: domestic inland transportation, foreign inland transportation,
fumigation or destination bagging, and special requirements for container load
protocol (if applicable). No minimum bill of lading quantities or charges or minimum
container quantities or charges to apply.

- SINGLE BOTTOM SERVICE OFFER MUST INCLUDE VESSEL ITINERARY IN THE
REMARKS SECTION.
- REGULAR LINER SERVICE OFFER MUST INCLUDE FREQUENCY/ROUTING/
TRANSIT TIME IN THE REMARKS SECTION.

For all parcels, please refer to Clause 14 of Booking Guidelines for Notice
requirements.

**For all offers, Carrier must acknowledge in the offer all country specific
requirements when submitting offer; otherwise offer will be considered
NON RESPONSIVE:
- Vessel type must be included in the offer.
- Any extra insurance on cargo and/or freight as a result of Vessel's age, class, type,
flag, or ownership to be for Owners' account. Any documentary evidence of overage
premium waivers or reductions is to be furnished with offer.
- carrier must have Lloyds approved surveyor inspect hatches prior to loading to
certify that the ship’s hatches are water-tight and provide Hatch Inspection Report to
LifeLink.

**Carrier must confirm in the offer they will include the below
statement(s) on Bill(s) of Lading; otherwise offer will be considered non-responsive:
-"Freight Prepaid" or "Freight Payable per Booking Note".

LOAD TERMS: Cargo to be delivered to Carrier FAS Vessel or bridge point at the
specified load port, and loaded at Carrier's time, risk and expense with no
demurrage/no despatch/no detention.

DISCHARGE TERMS: Cargo is to be delivered to Receiver/Consignee at
place of rest end of hook, along side vessel. If cargoes have been containerized for
Carrier convenience, the containers are to be discharged and moved to a shed
designated by the port or the Carrier’s container freight station (CFS), where the
Carrier is responsible to de-van the cargo and to make it available to the Receiver
at a place of rest in the CFS - per U.S. Food Aid Booking Note Sec. 2.(A)(i)

Should cargo be containerized for carrier convenience, any/all additional cost at
destination due to containerization including devanning or stripping into warehouse
and THC is for carrier account.

If containerization is required, container demurrage/detention shall be in
accordance with the carrier container demurrage/ detention rates, but shall not
exceed $10 per container per day or as per carrier tariff rate, whichever is
lowest cost per day/per container.

TRANSATLANTIC BARGE CLAUSE:

Towed barges will be considered in the transatlantic trade provided all cargo is
containerized and stowed under deck. No other stowage arrangement will be
considered unless the carrier has received written notification from the
shipper(s) and USDA/FAS providing approval for a specific vessel prior to that
vessel participating in any Food for Progress and McGovern-Dole International
Food for Education and Child Nutrition program in any transatlantic food aid
shipments.

For ALL CRS CARGOES. Owners and/or their agents must return signed Bills of Lading
and related documents to LifeLink Logistics within 48 hours (2 business days) after
receipt of masters at Owners and/or their agents expense. Rates offered to be
all-inclusive and displayed on a per metric ton basis on all rated Bills of Lading
as per Booking Guideline Section 18. Bills of Lading must state "Freight Prepaid"
or "Freight Payable per Booking Note".

For All CRS Cargoes. Owners and/or their agents must return signed USAID Booking
Note to LifeLink Logistics within 10 business days of receipt.

BURKINA FASO Cargo. Prefer cargo to be shipped on one vessel.

Non-U.S. flag vessels must not be older than fifteen (15) years and must be classed
highest in Lloyd's Register or its' equivalent. Year of original construction, not rebuilt
date, to govern.

Any additional premiums or extra insurance on cargo and/or freight as a result of Vessel's
age, class, type, flag, configuration or ownership to be for Owners' or Operators' account.
Any documentary evidence of overage premium waivers or other information that may
impact the underwriter’s assessment is to be furnished with offer or with nomination of any
substituted vessel.Owners will remain fully liable for the full amount of additional premiums
or extra insurance billed to Charterers.

Carrier guarantees that this vessel, if required by the ISM (Non self-propelled
barges are exempt), and ISPS code issued in accordance with International Convention
for the Safety of Life at Sea (1974) as amended (SOLAS) complies fully with the
International Safety Management (ISM) Code and the International Ship and Port
Facilities Security (ISPS) Code and will remain so for the entirety of her employment
under this booking note. Upon request, Carriers to provide Shippers with a copy of the
relevant document of compliance (DOC) and Safety Management Certificate (SMC) in
regard to the ISM Code and the International Ship Security Certificate (ISSC) in regard
to the ISPS Code. Carriers are to remain fully responsible for any and all consequences
from matters arising as a result of the Carrier or the vessel being out of compliance with
the ISM and ISPS code.

At ocean carrier's expense, a Lloyd’s approved surveyor is required to inspect ship’s
hatches prior to loading to certify that the ship’s hatches are water-tight and provide
Hatch Inspection Certification Report to LifeLink. Should hatches fail, owner bears the
risk of any increase in insurance premiums. If fails, any costs to assure watertight
integrity is for carrier account.

If containerized for carrier's convenience, carrier to provide a signed copies of each FGIS
Container Condition Inspection Certificate.

Vessel Loading observation requirements and procedures, as per The U.S. Department
of Agriculture Kansas City Commodity Office’s notice to the trade of May 5, 2000,
is hereby incorporated. A copy of which can be furnished upon request.

Bill of Lading integrity is to be maintained at all times while in the carrier's
custody and control, assuring that individual ocean bill of lading quantities are
not commingled.

All vessel substitutions requests must be reviewed by USDA.The proposed substitute
vessel should be of the same service category as the originally awarded vessel.
This applies to both U.S. and foreign flag vessel substitutions. The proposed
substitute vessel must also appear on the applicable Maritime Administration U.S.
or foreign flag vessel list which can be accessed using the following URL:

http://www.marad.dot.gov/ships_shipping_landing_page/cargo_preference/c…
humanitarian_assistance/cargo_human_assistance_reports/Humanitarian_Food_Aid
_Reports.htm

Vessel substitutions must be approved by the Shipper and USDA, as applicable,
and cargo shall not be loaded into unapproved substitute vessels.

In keeping with U.S. Customs enforced compliance program for outbound documentation,
carriers are hereby notified that any assessments against the cargo due in whole or
in part to delay by carrier in verifying final load count, and providing same to
LifeLink Logistics, will be solely for carrier’s account.

CRS RESERVES THE RIGHT TO REQUIRE VESSEL OWNER/OPERATOR
TO POST A PERFORMANCE BOND. SAID BOND TO BE IN THE FORM OF
A CERTIFIED CHECK ONLY, DRAWN ON A U.S. BANK, EQUIVALENT TO 5
PERCENT OF THE GROSS OCEAN FREIGHT. THE CHECK MUST BE MADE
OUT IN FAVOR OF CRS. AS NEGOTIATED, THE PERFORMANCE BOND WILL BE
GOOD THROUGH FINAL U.S. LOAD PORT; OR GOOD THROUGH FINAL
DISCHARGE PORT; OR INLAND DESTINATION. SAID BOND IS DUE WITHIN FIVE
(5) WORKING DAYS OF CONFIRMATION OF BOOKING, FAILURE TO DO SO WILL
VOID THE CONTRACT. AS APPLICABLE, SAID BOND WILL BE RETURNED UPON
RECEIPT OF WRITTEN NOTICE THAT ALL AVAILABLE CARGOES HAVE BEEN
LOADED AT U.S. PORT; OR THAT ALL CARGOES HAVE BEEN DELIVERED TO
FINAL DISPORT OR INLAND DESTINATION POINT.

Loading Delay Assessment (LDA) applicable when specified in above cargo details.

Note 1: The Shipper will impose a Loading Delay Assessment (LDA) for each and every
day beyond the contracted load date that the Carrier has failed to load the cargo
aboard a vessel. The contracted load date is defined as the date that the vessel
is estimated to arrive at the loading port, as specified in the Cargo Booking
Confirmation, plus a ten (10) day grace period. LDA shall be US $1.00 per metric
ton per day or pro-rata, to be deducted from ocean freight payment.

Application of LDA’s will be specific to CRS cargo.

FREIGHT PAYMENT SHALL BE PROCESSED THRU THE WBSCM SYSTEM
AND PAID BY USDA. 100% OF FREIGHT PAYABLE UPON ARRIVAL
AT THE DISCHARGE PORT.

***USAID NOTICE TO THE TRADE***

For offers submitted through the electronic Web-Based Supply Chain Management
(WBSCM) system, one of the statements below must appear in the Free Form Remarks
Section for each offer submitted. For each offer submitted outside of WBSCM, one
of the statements below must appear on each page of each offer submitted.

1. This freight proposal, whether successful or unsuccessful, contains trade secrets
or commercial financial information which are privileged and confidential and exempt
from disclosure under the Freedom of Information Act, 5 U.S.C. Section 552.
Furthermore, this information is prohibited from disclosure under the Trade Secrets
Act, 18 U.S.C. Section 1905.

-- OR --

2. This freight proposal, whether successful or unsuccessful, may, in the future, be
made public or released under a FOIA request."

EXPANSION OF TERMINAL DESIGNATIONS WITHIN THE PORT OF HOUSTON, TEXAS

Effective with Title II Invitation 028 issued on February 20, 2008, the Notice to
the Trade EOD-150 (Pilot Program for Load Port Surveys and Processed Commodity
Bidding Basis Houston, Texas) is cancelled. USAID Notice to the Trade dated
April 5, 2006 “F.A.S. Allocated Commodities at Houston and Jacinto” is also
rescinded. This means that beginning with INV 028, Houston will no longer be
available as an approved delivery point. Offerors must select terminals within
the Port of Houston as listed in Notice to the Trade: Expansion of Terminal
Designations Within The Port Of Houston, Texas. The notice is posted on the
USAID Ocean Notices website at http://www.usaid.gov/business/ocean/notices.
A complete list of delivery/bid point codes, including the new Houston
delivery/bid point codes, is available at:
http://www.fsa.usda.gov/FSA/webapp?area=home&subject=coop&topic=pas-ex-…

Commodity, load port and intermodal point abbreviations as per USDA form KC-362.
Delivery terms per USDA Notice to the Trade of April 5, 1995.

1) All offers MUST include ETA loadport, ETS loadport, and ETA destination, along
with routing information. Other requirements or pertinent information:
A. Vessel’s itinerary and current position.
B. Full particulars on vessel owner’s company including officers, address and bank
references.
C. Voyage number for vessel being offered.

2) Commodity supplier delivery terms, origin points and specific shipping dates will
not be known until commodities are purchased. All cargo's availability date at
loadport will be 09/20/14. Depending on the commodity suppliers elected shipping
dates, cargo can start shipping out as early as 08/01/14. Carriers will be required
to receive cargo in accordance with USDA suppliers contractual shipping dates and
delivery terms. The potential shipping periods for bids at the plant or bridgepoint
locations can be found in the commodity solicitation.

3)Total commissions 2.5%. If offered direct, 2.5% to LifeLink Logistics. If offered
through a broker, 2/3 of 2.5% to LifeLink Logistics, and 1/3 of 2.5% to owners’ broker.

4) Evaluation and contract award: offers which do not comply with mandatory
requirements of this IFB, including but not limited to the minimums and maximums
specified above, will not be considered. Offers must include full particulars
demonstrating the willingness and ability to meet these requirements. Catholic
Relief Services reserves the right to award without discussions with USAID approval.
Award will be to the lowest responsible offeror meeting the mandatory requirements
of this IFB.

5) Contract Terms: Except to the extent provided above, this IFB is subject to the
standard US Food Aid Booking Note (INCLUDING ANY AND ALL AMENDMENTS AND
ATTACHMENTS), which are fully incorporated herein.Copies of these guidelines may be
obtained from USAID website, at
https://forums.info.usaid.gov/index.php?q=usaid-procurement-announcemen…

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