Guatemala Award13-041P

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IFB# 13-041P Guatemala Tender

August 10, 2015

Freight Tender: Project Concern International McGovern-Dole Cargoes to Guatemala

PANALPINA, INC. FOR AND ON BEHALF OF PROJECT CONCERN INTERNATIONAL, REQUESTS FIRM OFFERS OF U.S. AND NON U.S. FLAG OFFERS FOR CARRIAGE OF THE FOLLOWING CARGO THROUGH THE MCGOVERN-DOLE INTERNATIONAL FOOD FOR EDUCATION AND CHILD NUTRITION PROGRAM:

1.        DATE:           AUGUST 10, 2015              

          IFB NO.:         PCI-GT-FFE-13-041P

           INVITATION #085a

          WBSCM FREIGHT SOLICITATION #2000003519

           WBSCM COMMODITY SOLICITATION #2000003518

2.        CARGOES:

          a.        SALES ORDER NO.:         5000285210
                    COMMODITY:                   CORN SOY BLEND IN 25 KG BAGS
                    CARGO:                           100 NET METRIC TONS
                    LOADPORT:                               SEE SPECIAL NOTE *B BELOW
                    AVAILABILITY DATE:        SEE SPECIAL NOTE *C BELOW
                    DISCHARGE PORT:          REFER NOTE *1 BELOW

          b.        SALES ORDER NO.:         5000285210
                    COMMODITY:                   RICE IN 50 KG BAGS
                    CARGO:                           240 NET METRIC TONS
                    LOADPORT:                               SEE SPECIAL NOTE *B BELOW
                    AVAILABILITY DATE:        SEE SPECIAL NOTE *C BELOW
                    DISCHARGE PORT:          REFER NOTE *1 BELOW

          c.       SALES ORDER NO.:         5000285210
                    COMMODITY:                   VEGETABLE OIL SUBSTITUTABLES IN                                                   6/4 LTR

                    CARGO:                           50 NET METRIC TONS
                    LOADPORT:                               SEE SPECIAL NOTE *B BELOW
                    AVAILABILITY DATE:        SEE SPECIAL NOTE *C BELOW
                    DISCHARGE PORT:          REFER NOTE *1 BELOW. SALES

          d.       SALES ORDER NO.:         5000285210
                    COMMODITY:                   BLACK BEANS IN 50 KG BAGS
                    CARGO:                           140 NET METRIC TONS
                    LOADPORT:                               SEE SPECIAL NOTE *B BELOW
                    AVAILABILITY DATE:        SEE SPECIAL NOTE *C BELOW
                    DISCHARGE PORT:          REFER NOTE *1 BELOW

          e.        SALES ORDER NO.:         5000285210
                    COMMODITY:                   AP FLOUR IN 50 KG BAGS
                    CARGO:                           100 NET METRIC TONS
                    LOADPORT:                               SEE SPECIAL NOTE *B BELOW
                    AVAILABILITY DATE:        SEE SPECIAL NOTE *C BELOW
                    DISCHARGE PORT:          REFER NOTE *1 BELOW

Note #1

          Discharge Port: Santo Tomas, Guatemala (CY delivery) –           containerization required.  Receivers require a 45 day           free period on each container to allow for customs           clearance and on carriage to HUEHUETENANGO and    return to Santo Tomas terminal. 

          Free time will not commence until a consignment is           completely off-loaded from the vessel and available to           receivers at carrier’s own or designated container           yard with all carrier requirements completed and to           cease upon return of empty container(s) to the           terminal at Santo Tomas. Free time is to include time on           equipment and any terminal storage or similar costs.            Any demurrage claims after the free time period      expires must not exceed $10 per day per container or   not to exceed the carrier’s tariff rate, whichever is    lower.

          Time for the fumigation process (from the date PROJECT           CONCERN INTERNATIONAL through its customs agent,           requests the carrier for the coordination for           fumigation until fumigation and aeration is completed           and the Ministry of Agriculture releases the Customs           Declaration) is for the owner’s account and will not           count against the 45 day free period.

          NOTE:  CARRIERS SHOULD BE AWARE OF THE NEW FUMIGATION           PROCESS REQUIRED BY GUATEMALA MINISTRY OF      AGRICULTURE WHICH IS CONSIDERED PART OF THE         FUMIGATION PROCESS FOR CARRIERS ACCOUNT

.

          No demurrage. No despatch, No detention.  All container           handling charges at Santo Tomas port are for the           carrier’s account including, but not limited to,           reception and cleaning of the destuffed containers. 

          Contracted freight rate must include any operational/           administrative costs/expenses/fees charged by the ocean carrier, the carrier’s local representative or          terminal operators in the destination country,      including but not limited to documentation handling, representation fees, local taxes for temporary import      of containers (ATC), cleaning and reception of     containers, gate charges, lift charges, transfer   charges, container deposits, shorehandling or           terminal handling charges.  CONTAINER RENTAL CHARGES           ARE NOT ALLOWED.

          It is the carrier’s responsibility to ensure that their           office/representative at Santo Tomas is fully aware of           all of the terms of the booking.

SPECIAL NOTES:

A.       CARRIERS ARE ENCOURAGED TO OFFER ON ANY/ALL “FAS       POINTS” AND “BRIDGE POINTS” AS LISTED ON THE USDA     DOCUMENTS “APPROVED PORTS/TERMINALS” AND FORM

          KC-362 AND ALL “INTERMODAL PLANT POINTS” AS LISTED ON FORM           KC-362.

B.       AVAILABILITY/AT PORT DATE FOR COMMODITY DELIVERIES    

          F.A.S. VESSEL OCTOBER 20, 2015.  THE POTENTIAL SHIPPING           PERIODS FOR BIDS AT THE PLANT OR BRIDGEPOINT LOCATIONS           CAN BE FOUND IN THE COMMODITY    SOLICITATION. THE           AVAILABILITY/AT PORT AND SHIPPING PERIODS ARE THE           CONTRACTUAL REQUIREMENT OF THE SUPPLIER(S), SUCCESSFUL           OCEAN CARRIER(S) ARE ENCOURAGED TO COORDINATE WITH           SUPPLIER(S) TO ENSURE A SMOOTH LOADING AND/OR TRANSFER           OPERATION.

3.        SHIPMENT OF COMMODITIES IN ONE VESSEL PREFERRED.

4.       SHIPMENT OF SPLIT BOOKINGS ARE NOT ALLOWED (ALL CARGO UNDER ONE BOOKING MUST BE SHIPPED TOGETHER).

5.       CARGO MUST BE CONTAINERIZED IN 20’ CONTAINERS.

- CARGO IS TO BE STUFFED INTO CONTAINERS AT OWNER’S                   

            TIME, RISK AND EXPENSE.

- CONTAINERS SHALL BE INSPECTED PRIOR TO LOADING                      

            AND AN INSPECTION CERTIFICATE OBTAINED WHICH                              

            ENSURES THAT THE CONTAINER IS CLEAN, DRY, FREE OF                    

            INSECT INFESTATION AND ODOR, AND IS IN CONDITION TO                 

            LOAD AND CARRY FOOD COMMODITIES.

- CARRIER MUST CERTIFY THAT EACH CONTAINER UTILIZED                 

            TO LOAD THESE CARGOES IS:

          (A) IN WIND AND WATER TIGHT CONDITION;
         
          (B) NOT MORE THAN TEN (10) YEARS OLD;

          (C) NOT A SALVAGED CONTAINER OR MUSTERED OUT FROM                           REGULAR SERVICE.

AS A CONDITION OF PAYMENT, CARRIER MUST PROVIDE TO PANALPINA, INC.A SURVEY REPORT ATTESTING TO THE SATISFACTORY CONDITION OF CONTAINERS.
SURVEY IS TO BE PERFORMED PRIOR TO LOADING THESE CARGOES.

- COSTS FOR ALL CONTAINER INSPECTIONS SHALL BE FOR                   

            THE ACCOUNT OF THE OCEAN CARRIER.

6.       Fumigation:   All cargo (WITH EXCEPTION OF VEGETABLE OIL) must be fumigated at vessel owner’s time, risk and expense at the port of Santo Tomas, including all the related costs for the containers such as, but not limited to, internal movements and time on equipment, authority inspections and other related costs.  Fumigation is to be performed when receivers advise that the duty franchise (exemption) is in hand or anticipated shortly thereafter.

 7.       CERTAIN COMMODITIES COVERED BY THIS IFB MUST BE           INSPECTED BY APHIS/PPQ OR OTHER SUCH AUTHORITIES PRIOR       TO LOADING SO THAT A PHYTOSANITARY CERTIFICATE CAN BE     ISSUED. SUCH INSPECTION MUST TAKE PLACE NOT MORE THAN THIRTY DAYS PRIOR TO THE CARGO BEING LOADED ABOARD THE    VESSEL AT THE PORT OF EXPORT. CARRIERS INTENDING TO    LOAD THESE CARGOES INTO CONTAINERS, LASH BARGES, OR        OTHERWISE UNITIZE CARGOES IN A WAY THAT WILL PROHIBIT OR   RESTRICT INSPECTIONS WITHOUT SUSTAINING ADDITIONAL          COSTS WILL BE REQUIRED TO BEAR ALL SUCH ADDITIONAL           EXPENSES IF THIS IS DONE BEFORE INSPECTIONS ARE EFFECTED   OR IF CARGOES ARE NOT LOADED ON-BOARD A VESSEL WITHIN           THE THIRTY DAY PERIOD FOLLOWING INSPECTION.

8.       FOR INTERMODAL CARGOES: CARRIERS MUST COMPLY WITH           SUPPLIER’S LOAD AND CAPACITY CAPABILITIES. IF THE CARRIER           FAILS TO COMPLY WITH SUPPLIER’S LOAD CAPABILITIES, ANY COSTS INCURRED BY CCC INCLUDING BUT NOT LIMITED TO        CARRYING CARGES, LIQUIDATED DAMAGES, AND STORAGE WILL          BE FOR THE CARRIER’S ACCOUNT.

9.       IF CONTAINERS/RAILCARS/TRUCKS ARE PLACED AT THE           SUPPLIER’S PLANT, CARRIER MUST ENSURE THAT CONTAINERS/           RAILCARS/TRUCKS ARE PLACED AT THE PLANT BY THE           COMMENCEMENT OF THE SUPPLIER’S SHIPPING PERIOD AND SUPPLY CONTAINERS/RAILCARS/TRUCKS ON A CONTINUOUS      BASIS UNTIL THE SUPPLIER FULFILLS HIS CONTRACT QUANTITY.

10.      IN KEEPING WITH U.S. CUSTOMS ENFORCED COMPLIANCE           PROGRAM FOR OUTBOUND DOCUMENTATION, CARRIERS ARE                    HEREBY NOTIFIED THAT ANY ASSESSMENTS AGAINST THE           SHIPPER/CARGO INTERESTS DUE IN WHOLE OR IN PART TO     DELAY BY CARRIER IN VERIFYING FINAL LOAD COUNT AND         PROVIDING SAME TO PANALPINA, INC., OR FOR LOADING ON A     VESSEL AHEAD OF THE BOOKED SCHEDULE WITHOUT PRIOR     APPROVAL AND NOTIFICATION TO PANAPINA WILL BE SOLEY FOR        CARRIER’S ACCOUNT.

11.     THE OCEAN CARRIER SHALL RELEASE CLEAN ORIGINAL OCEAN           BILLS OF LADING PROMPTLY UPON COMPLETION OF LOADING.           CLAUSED BILLS OF LADING ARE NOT ACCEPTABLE. BILLS OF    LADING MUST NOT CONTAIN ANY CLAUSE SUCH AS “SAID TO       CONTAIN”, “SHIPPERS’ LOAD AND COUNT” OR WORDS OF SIMILAR   EFFECT.

12.      NON U.S. FLAG VESSELS MUST BE REGISTERED IN LLOYDS OR           EQUIVALENT AND MUST NOT BE MORE THAN 20 YEARS OLD.

13.      OFFERS FROM NVOCC’S WILL BE CONSIDERED AS NON- RESPONSIVE.

14.      OFFERS MUST BE FOR NAMED VESSEL(S) AND INCLUDE REASONABLE AND ACCEPTABLE LOADING SCHEDULES AND        TRANSIT TIMES IN ORDER TO BE CONSIDERED RESPONSIVE.     OFFERS FOR CARRIAGE VIA VESSELS NOT IN A REGULARLY      SCHEDULED LINER SERVICE MUST PROVIDE VESSEL’S ITINERARY       AND CURRENT POSITION.

15.      ALL OFFERS AND CARGO BOOKINGS MUST BE BASIS FULL LINER           TERMS WITH NO DEMURRAGE/NO DESPATCH/NO DETENTION.           RATES OFFERED TO BE ALL-INCLUSIVE AND STATED PER GROSS           METRIC TON. ALL-INCLUSIVE RATES WHICH INCLUDE COSTS FOR           SERVICES OTHER THAN PORT TO PORT OCEAN TRANSPORTATION           MUST INCLUDE A BREAKDOWN OF THE OCEAN CHARGE COMPONENT AND EACH OF THE FOLLOWING OTHER CHARGES,           AS APPLICABLE: DOMESTIC INLAND TRANSPORTATION, FOREIGN INLAND TRANSPORTATION, FUMIGATION.

16.      NO MINIMUM BILL OF LADING QUANTITIES OR CHARGES OR           MINIMUM CONTAINER QUANTITIES OR CHARGES TO APPLY.

17.      CENTRAL AMERICAN/CARIBBEAN BARGE CLAUSE: IF A BARGE IS           OFFERED FOR SERVICE, IT MUST BE OF SUCH A TYPE TO           ADEQUATELY PROTECT THE CARGO, EITHER BY DESIGN, SUCH AS    A HOUSE OR MULTI-DECK BARGE, OR BY USE OF PERMANENT BIN        WALLS, PROVIDED THE COMMODITY IS CONTAINERIZED. THE USE        OF OTHER DECK BARGES IS PERMITTED AS A PILOT PROJECT         PROVIDED THE DECK BARGE IS CONTAINER-FITTED WITH RIGID   LASHING GEAR AND AUTOMATIC TWIST LOCKS.

18.     LOADING DELAY ASSESSMENTS TO APPLY AT USD 1.00 PER     METRIC TON PER DAY OR PRO-RATA.

19.      FREIGHT PAYMENT WILL BE MADE THROUGH THE WBSCM        SYSTEM.

20.      EVALUATION AND CONTRACT AWARD: OFFERS WHICH DO NOT           COMPLY WITH THE REQURIEMENTS OF THIS IFB WILL NOT BE           CONSIDERED. OFFERS MUST INCLUDE FULL PARTICULARS           DEMONSTRATING THE WILLINGNESS AND ABILITY TO MEET THESE           REQUIREMENTS. THE SHIPPER RESERVES THE RIGHT TO AWARD           WITHOUT DISCUSSIONS. AWARD(S) WILL BE TO THE LOWEST           RESPONSIVE OFFEROR MEETING THE REQUIREMENTS OF THIS           IFB.

21.      EXCEPT TO THE EXTENT PROVIDED ABOVE, THIS TENDER IS           SUBJECT TO THE TERMS AND CONDITIONS OF PART I AND PART II      OF THE U.S. FOOD AID BOOKING NOTE AS ADOPTED NOVEMBER 1,          2004, WHICH IS FULLY INCORPORATED HEREIN.

          ALL FREIGHT OFFERS MUST BE SUBMITTED ELECTRONICALLY VIA           THE WEB BASED SUPPLY CHAIN MANAGEMENT (WBSCM) SYSTEM.            SUBMISSION OF OFFERS BY AN OTHER MEANS WILL RESULT IN           THE OFFER DEEMED AS NONRESPONSIVE.

     THE WBSCM SYSTEM CAN BE ACCESSED THROUGH THE FOLLOWING WEBSITE:

     http://www.fas.usda.gov/FSA/webapp?area=home&subject=coop&topic-wbs

     CARRIERS MUST BE ASSIGNED A USDA E-AUTHENTICATION LOGON ID AND PASSWORD

     TO ACCESS THE WBSCM SYSTEM.

     CONTACT THE WBSCM HELP DESK FOR INFORMATION REGARDING LOGON IDS,           PASSWORDS, AND WBSCM SYSTEM QUESTIONS OR CONCERNS:

               TELEPHONE:  (877) 927-2648

               E-MAIL:  WBSCMhelp@ams.usda.gov

     ALL FREIGHT OFFERS ARE DUE NO LATER THAN 10:00 AM CDT  ON Friday, August 14, 2015.  ONLY OFFERS THAT ARE RESPONSIVE TO THE TERMS OF THE TENDER WILL BE CONSIDERED AND NO NEGOTIATION WILL BE PERMITTED.

     NO PHONE OFFERS OR OFFERS VIA E-MAIL WILL BE ACCEPTED.

22.     IN AWARDING CARGO UNDER THIS FREIGHT TENDER, USDA/FAS           WILL CONSIDER FACTORS INCLUDING LOWEST-LANDED COST           AND THE IMPACT OF ANY POTENTIAL AWARD ON FAS'S ABILITY TO           SATISFY THE REQUIREMENTS OF STATUTES AND REGULATIONS           INCLUDING THE CARGO PREFERENCE ACT. THERE HAVE BEEN           SIGNIFICANT CHANGES TO THE CARGO PREFERENCE LEGISLATION. OFFERORS ARE ENCOURAGED TO REVIEW THE FAS     NOTICE ON THE SAME, AVAILABLE AT:           HTTP://WWW.FAS.USDA.GOV/EXCREDITS/IFB/DEFAULT.HTM.

23.      CHARTERERS RESERVE THE RIGHT TO ACCEPT OR REJECT ANY           AND/OR ALL OFFERS.

24.      TOTAL COMMISSIONS: 2.5%. IF OFFERED DIRECT, 2.5% TO           PANALPINA, INC. IF OFFERED THROUGH A BROKER, 2/3 OF 2.5%         TO PANALPINA, INC. AND 1/3 OF 2.5% TO OWNER’S BROKER.

25.      FOR FURTHER INFORMATION CALL PANALPINA, INC. AT (703) 674- 2317.