Tanzania Award14-031B

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IFB# 14-031B Tanzania Tender

May 25, 2016

Freight Tender: BKA Logistics, SEAF Bulk Wheat Tanzania

IFB No. 14-031B

Date: May 25, 2016

BKA Logistics LLC., for and on behalf of Small Enterprise Assistance Funds ( hereafter SEAF), requests firm offers of U.S. and non-U.S. flag vessels for the carriage of wheat in bulk, under the Food for Progress program on the following basis:

BKA Ref:  F16-0007

IFB No: 14-031B

Commodity Solicitation No. 2000004082

Freight Solicitation No. 2000004084

WBSCM SO # 5000335331

Agreement No: FCC621-2014/054-00.

Freight offers are due no later than 1000 hrs. CDT. (1100 hrs. EDT.), May 31, 2106

Freight offers are to remain valid until 1700 hours EDT. June 2, 2016

Only firm offers  that are responsive to the terms of this IFB will be considered and no negotiations will be permitted.

 

Submission of freight offers:

To determine lowest landed cost, all carriers are required to submit offers electronically for the cargoes advertised by this IFB via the U.S. Department of Agriculture (USDA) web based supply chain management (WBSCM) system for the solicitation number(s) referenced above. All offers are subject to all requirements of WBSCM and of the afore-mentioned solicitation(s), including the deadline(s) for submission of bids therein.

The web based supply chain management system can be accessed through the following website: http://www.usda.gov/wps/portal/usda/usdahome?navid=wbscm

Carriers must be assigned a USDA E-Authentication logon ID and password to access the WBSCM system. Contact the WBSCM help desk for information regarding logon IDs, passwords, and WBSCM system questions or concerns:

Telephone: (877) 927-2648

E-mail: wbscmhelp@ams.usda.gov

Freight payment: freight payment shall be processed through the WBSCM system and paid by USDA. Instructions for the freight payment procedures through WBSCM are available from BKA Logistics LLC – email: mark.millard@bkalogistics.net.

1) Cargo:        

Up to 11,000 MT Northern Spring Wheat (NS)  in bulk.

Offerors should consider offering vessels to carry a range of tonnages in event that quantity purchased is more or less than the quantity stated.

Contracted quantities will be on min/max basis.

Offerors are encouraged to offer the SEAF cargo in combination with the Global Communities (GC) cargo of Bulk wheat of 13,000 MT to Tanzania under separate IFB.

The SEAF cargo may be commingled with the GC cargo provided both the wheat cargoes are of the same grade and quality, supplied by the same supplier and loaded at the same berth. Otherwise, the SEAF cargo must be separated, at Owner’s time, risk and expense, from any of the other combination cargoes offered, including GC cargo (even if they are of the same grade and quality).

If vessel is fixed basis Part Cargo - Any additional  completion cargo(es), other than GC cargo, must be duly separated, must be compatible and non-injurious to SEAF’s cargo, and must be detailed in offer or approved by SEAF/USDA if contracted after fixture of SEAF cargo.  Vessel’s itinerary and geographic proximity of completion cargo(es) will be taken into consideration by SEAF/USDA in approval of such part cargo(es) in order not to unduly impede delivery of SEAF’s cargo to discharge port(s).

Any such completion cargoes, even if same grade and quality of SEAF cargo must be duly separated by owner, at owner’s risk time and expense. Separation to be by vessel’s natural segregation or otherwise by Kobe-type separation. Separation, if any, shall be at owner’s time, risk and expense. If Kobe separation used, Owner must construct the separation so that fumigation of the cargo is effective and the separation/ stowage must be approved by the National Cargo Bureau (NCB), all at Owner’s time, risk and expense.

2) Laydays: June 20-29, 2016. Offers submitted under this invitation are required to have a cancelling date no later than the last date of the laydays as stated above.  Vessels which are offered with a cancelling date beyond the laydays specified above will not be considered.

3) Owners to provide fourteen (14) day preadvice of vessel readiness to load.  Preadvice notice must be received at the office of BKA Logistics LLC. Prior to 1100 hrs. Washington DC time on regular business day to be considered received on that day.  If preadvice is received later than 1100 hrs. Washington DC time on regular business day –or- on weekends / holidays then preadvice notice will be considered received on the next business day.  In addition to sending preadvice notice to BKA, as above, owner must also provide copy of their preadvice notice to USDA / KCCO Bulk Commodities Division, Fax no 816-823-2586.

4) Loading:1 to 3 safe berths each 1 to 3 safe port(s) any U.S. range.  Mississippi River, including but not north of Port Allen to be considered as one port; Columbia River District including Portland to be considered as one port; San Francisco Bay area including Sacramento and Stockton to be considered as one port.  For offers basis U.S. Great Lakes utilizing feeder vessels, offer to include name and details of feeder vessels.

5) Discharge port: 1 to 2 safe berths Dar Es Salaam, Tanzania, where vessel restrictions at the Receiver’s berth are maximum Salt Water Arrival Draft (SWAD) of 10.5M and vessel LOA is not to exceed 190 Meters.

Owners are fully responsible for vessel arriving at the discharge port and receiver’s berth  within the permissible draft and LOA restriction. In the event vessel arrives at the discharge port exceeding the above stated restrictions and  full or partial lightening is required, owners to be fully responsible for any and all costs for the lightening.  Lightening, if any, to be performed in the territorial waters of Tanzania. Lightening vessel utilized must be single deck bulk carriers meeting port’s vessel restrictions. If the cargo is lightened using vacuvators from mother vessel to daughter vessels, vacuvators cannot be used again to discharge the daughter vessel(s). Daughter vessel must be classed highest in Lloyds or equivalent and certified fit for receipt and carriage of bulk cargo under this Charter Party by first class independent surveyor and provide all gear, required to maintain the guaranteed discharge rate.
Daughter and/or performing vessel must meet all requirements of the discharge port authority.  If full lightening performed then, each daughter vessel, must tender its notice of readiness to discharge to consignees/receivers or their agents during regular business hours (as per clause 7 below) and laytime shall commence at 0800 hrs on next business day and prior time is not to count as laytime used.  Laytime shall not count on daughter vessel(s) waiting for discharge berth while another daughter vessel is occupying the discharge berth.  Laytime shall recommence on daughter vessel awaiting discharge berth once the daughter vessel at discharge berth has departed.  If partial lightening performed then, after mother vessel has completed lightening operations and reached required safe arrival draft for the discharge port, the mother vessel may tender its notice of readiness to discharge to consignees/receivers or their agents during regular business hours (as per clause 7 below) and laytime shall commence at 0800 hours on next business day and prior time used is not to count as a laytime used.

6) Load terms:            Cargo to be loaded according to berth terms with customary despatch at the average rate as provided below based on vessels contracted quantity.  The rates are basis tons of 2204.6 pounds per weather working day of 24 consecutive hours, Saturdays, Sundays and holidays excepted, even if used. (WWDSSHEXEIU).

Bulk carriers:

Vessel contracted Quantity                            Loading guarantee

0 – 9,999.99 MT                                              4,000 MT per day

10,000.00 – 19,999.99 MT                             5,000 MT per day

20,000.00 – 29,999.99 MT                             6,000 MT per day

30,000.00 – 39,999.99 MT                             7,500 MT per day

40,000.00 – 49,999.99 MT                             10,000 MT per day

50,000.00 MT and above                                12,000 MT per day

Tankers:

Vessel contracted Quantity                            Loading guarantee

0 – 9,999.99 MT                                              4,000 MT per day

10,000.00 – 19,999.99 MT                             5,000 MT per day

20,000.00 – 29,999.99 MT                              6,000 MT per day

30,000.00 MT and above                                7,500 MT per day

Tween-deckers: the load guarantee shall be 3,000 MT per day.

No load guarantee for Lash / Seabee barges.

Prior to tendering the notice of readiness the vessel must pass USDA FGIS stowage examination inspection and NCB Load Readiness inspection. Charterer requires and owner to provide the original USDA FGIS Vessel Stowage Examination certificate and NCB load readiness certificate and not worksheets.

NB: Charterer/Receiver require a Pre-Export Verification of Conformity (PVoC) and/or Preshipment Inspection per Tanzania import regulations. Said PVoC and/or Preshipment Inspection shall be arranged and paid for by Charterer/ Receiver, Owner to permit the Preshipment inspector to board and inspect vessel holds and witness the loading.

7) Discharging terms: Cargo to be discharged, free of risk and expense to the vessel (free out discharge), at the average rate of 2,500 tons of 2204.6 pounds for single deck bulk carriers, 1,500 tons of 2204.6 pounds for Tween/multi-deckers and 1,000 tons of 2204.6 pounds for tankers per weather working days of 24 consecutive hours, Saturdays, Sundays and holidays excepted, even if used WWDSSHEXEIU), on the basis of the Bill of Lading quantity.  Time from 1700 hrs. local time Friday (or day preceding holiday) through 0800 hrs. local time Monday (or next working day following holiday) shall not count against laytime, even if used. Notification of vessel’s readiness to discharge must be provided to the buyer/receiver or its agent within the period of 0900 hours to 1700 hours, Monday through Friday (except holidays) and within the period of 0900 hours to 1200 hours on Saturdays. Laytime to commence at 0800 hours on the next business day, whether in berth or not, but any prior time used not to count.

8) Laytime is non-reversible. 

9) At load port owner to appoint and pay for stevedores. At discharge port charterer /receivers to appoint and pay for stevedores.

10) At load port owner to appoint and pay for vessel’s agent. Charterer/receiver shall nominate the vessel’s agent at the discharge ports, whom owner will appoint and pay.

11) The ocean carrier shall release a set of clean on board ocean Bills of Lading, marked “ Freight Payable as per Governing Charter Party” to Charterer's freight forwarder promptly upon completion of loading of each commodity supplier's cargo.

12) Demurrage / Despatch are applicable at load and discharge ports.  Owners are to specify their demurrage/dispatch rates in their offer, Despatch rates must be one-half of demurrage rates as quoted.

13) At load port (s) Laytime accounts are to be settled directly between owners and commodity supplier(s). Laytime calculation, overtime and trimming to be in accordance with addendum no 1 of the North American Export Grain Association’s FOB Contract No 2 (revised as of May 1, 2000) clause nos. 1-10 inclusive (hereinafter referred to as NAEGA) regardless of vessel type.  Further, the following modifications to NAEGA will apply: anywhere the word “buyer” appears, the words “vessel owner” is to be substituted.  Under no circumstance shall charterers or USDA/CCC be responsible for resolving disputes involving the calculations of laytime or the payment of demurrage or despatch between the vessel owner and commodity supplier.  Any/all disputes between vessel owner and supplier arising out of the contract relating to the settlement of laytime issues shall be arbitrated in New York in accordance with the Int’l Arbitration rules of the American Arbitration Association.

14) At discharge port laytime accounts to be settled directly between receiver (Said Salim Bakhresa & Co.) and vessel owner. Neither Charterer (SEAF) nor USDA shall be responsible for resolving disputes involving calculation of laytime or the payment of demurrage or despatch between receiver and vessel owners. Any/all disputes between receiver and vessel owner arising out of this contract relating to the settlement of laytime issues shall be arbitrated in New York subject to the rules of The Society of Maritime Arbitrators, Inc. Any additional laytime terms shall be as per the governing Charter Party.

15) Vessel type restrictions: towed barges will not be considered.   Tankers (US flag only) will be considered basis discharging directly at receiver’s berth(s) at the discharge port, provided the Owner and performing vessel get port authority approval prior to fixing. All performing vessels must meet the port /terminal restrictions on Vessel LOA, Beam, and arrival draft. Otherwise the lightening clause of this tender takes effect.

16) Foreign flag vessels must not be older than 15 years and must be classed highest in Lloyd’s register or its equivalent – date of original construction, not rebuilt date, to govern.  Any extra insurance on account of vessel’s age, flag, ownership, type, configuration or classification will be for owners account, but not exceeding New York market rates for U.S. flag vessels and London rates for non-us flag vessels.  NVOCC’s may not be employed to carry U.S. flag or foreign flag shipments.   For vessels over 15 years of age and ITB’s, owners are required to provide an additional certificate from NCB certifying that vessel’s hatch covers and any other openings leading to cargo compartments have been sealed to prevent any outside water from entering the cargo spaces.  Cost of sealing and special survey are for account of owner and in no way diminishes owners’ liability and responsibilities toward the cargo.

Special note: Should offered vessel be enrolled in an insurance program that negates the overage premium requirement, offer to include all information and certifications for verification.

17) Vessel gear requirements:  Vessels must be capable of discharge by means of grabs and/or vacuvators utilizing vessel or owner supplied shoreside gear. Vessel(s) to possess either crane(s) or derrick(s) with the capacity to uphold vacuvator(s) and piping during discharge operations. All discharge gear and equipment is to be supplied by owner at owner’s expense. Owners to provide at their expense all necessary motive power/ fuel to operate owner provided discharging gear. Any shore gear required for discharge or for lifting in/out of equipment must be furnished at Owner’s time, risk and expense. Discharge gear must be in good working order and capable of maintaining the guaranteed rate of discharge as per discharging clause above. 

Vessel gear or shore gear provided by owner must meet all requirements of the Receivers and the discharge port authorities.

Any time lost as a result of breakdown of vessel’s gear to be excluded from laytime used. 

Opening and closing of hatches to be carried out by vessel’s crew free of charge to charterers.  Mechanical or hydraulic hatch covers for vessels or rain tents for all hatches are required.

18) Vessels must be able to be fumigated with an Aluminum Phosphide preparation in-transit, in accordance with USDA/FGIS Handbook revised October 26, 2009 and any subsequent revisions to said handbook. Vessels that cannot be so fumigated will not be considered. At final loading port, commodity supplier will arrange and pay for in-transit fumigation performed by a certified applicator. Fumigation must be witnessed by FGIS, USDA, and the Aluminum Phosphide preparation must be contained in packaging as described in the fumigation handbook. Dust retainers must be used. For tweendeckers and bulk carriers (including push-mode ITB), the recirculation method of fumigation will be used. Tween-deck vessels are acceptable only when a certified applicator states that the vessel has been inspected and found to be suitable for in-transit fumigation and such written statement from certified applicator should be submitted with offer.

19)  Offers of only named vessels will be considered.  No vessel substitution is permitted without SEAF/USDA approval.

20) Owners guarantee that this vessel complies fully with the International Safety Management (ISM) code and the International Ship and Port Facilities Security code (ISPS). Upon request, owners to provide charterers with a copy of the relevant document of compliance (doc) and Safety Management Certificate (SMC) in regard to the ISM code and the International Ship Security Certificate (ISSC) in regard to the ISPS code. Owners are to remain fully responsible for any and all consequences from matters arising as a result of the owner or vessel being out of compliance with the ISM and ISPS code.

21) Section 408 of the U.S. Coast Guard Authorization Act of 1998, Public Law 105-383 (46 USC, Paragraph 2302(e)), establishes effective January 1, 1999, with respect to non-U.S. flag vessels and operators/owners, that substandard vessels and vessels operated by operators/owners of substandard vessels are prohibited from the carriage of government impelled (preference) cargo(es) for up to one year after such substandard determination has been published electronically. As the cargo advertised in this IFB is government impelled (preference) cargo, offeror must warrant that vessel(s) and operator/owner are not disqualified to carry such cargo(es).

22) One-way rates must be quoted in addition to round trip rates for U.S. flag non-liner vessels whose date of original construction exceeds 15 years from date of fixture.

23) Approved U.S. flag rates will be reduced to a level no higher than the Maritime Administrations fair and reasonable rate in the event that approved vessel is substituted by a lower cost vessel to the U.S. government (including tug and/or barge). 

For U.S. flag vessels loading less than a full cargo, the less than full cargo rate will be subject to a reduction to meet any revised Maritime Administration freight rate guideline

due to vessel loading other additional cargo.

24) U.S. flag offers will not be considered if the vessel operator has not provided the maritime administration with the vessels costs prior to submission of offer.

25) Offerors are required to provide the following information: Vessel name / type / flag / year built / class / LOA / beam / DWT / draft / gear (if any) / ETA at load and discharge ports /full style of owners. Vessels must be in class at time of the offer and during the voyage.

26) Freight rates are to be quoted in U.S. dollars per metric ton basis one loading berth, one loading port to one discharging berth, one discharging port, plus additional freight (if any) per metric ton on entire cargo for each additional load berth, load port if used and per metric ton for each additional discharge berth, if used. 

27) If owners intend to lighten, offer to specify the cost of lightening, and whether action is full or partial lightening.  If lightening is not performed at the discharge port and the

Vessel discharges at berth then the cost of lightening will be deducted from the ocean freight.

28) SEAF reserves the right to accept or reject all offers.

29) Commission: 2.50 percent on freight / deadfreight is payable to charterer’s agent if vessel offered direct.  If broker involved then 2/3rd of 2.50 percent is payable to BKA  Logistics LLC and 1/3rd of 2.50 percent is payable to offering broker.

30) Otherwise subject to terms and conditions of SEAF’s Charter Party proforma.

31) Offers to be submitted electronically through the WBSCM no later than 10.00 hours CDT USA on May 31 , 2016. Only offers which are responsive to this IFB will be considered and no negotiation is permitted. Only firm offers will be considered. Offers are to remain valid until 1700 hrs. Washington DC time June 2, 2016. Fixtures resulting from this tender are subject to approval by SEAF and USDA.

For further information regarding this specific tender contact:

BKA Logistics LLC, 1629 K Street NW, suite 500, Washington DC  20006.

Phone: 202-331-7395 telefax: 202-331-7735,

Email: mark.millard@bkalogistics.net

Email: rsingh@bkalogistics.net.

End