Guatemala Award16-037P

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IFB# 16-037P Guatemala Award

April 15, 2019

Booking Results

PCI / Guatemala

Inv 039

Carrier:  APL

Vessel:  MV Lutetia (P3)

Cargo:   90 NMT Black Beans in 50 kg Bags

Ld/Dis:  BHOU/Santo Tomas

Frt Rate:  $156.00 per MT ($94.00/Ocean + $10.00/Fumigation + $12.00/Other + $40.00/Port Fees)

All other terms and conditions remain unchanged.

IFB# 16-037P Guatemala Tender

February 22, 2019

Freight Tender: Project Concern International McGovern-Dole Cargoes to Guatemala

PANALPINA, INC. FOR AND ON BEHALF OF PROJECT CONCERN INTERNATIONAL, REQUESTS FIRM OFFERS OF U.S. AND NON U.S. FLAG OFFERS FOR CARRIAGE OF THE FOLLOWING CARGO THROUGH THE MCGOVERN-DOLE INTERNATIONAL FOOD FOR EDUCATION AND CHILD NUTRITION PROGRAM:

1.        DATE:           FEBRUARY 22, 2019         

          IFB NO.:        PCI-GT-FFE-16-16-037P

           INVITATION #039

          WBSCM FREIGHT SOLICITATION #2000005935

           WBSCM COMMODITY SOLICITATION #2000005934

2.        CARGOES:
         

          A.       SALES ORDER NO.:         5000472645
                     COMMODITY:                   BLACK BEANS IN 50 KG BAGS
                     CARGO:                            260 NET METRIC TONS
                     LOADPORT:                                SEE SPECIAL NOTE *B BELOW
                     AVAILABILITY DATE:        SEE SPECIAL NOTE *C BELOW
                     DISCHARGE PORT:          REFER NOTE *1 BELOW

Note #1

          Discharge Port: Santo Tomas, Guatemala (CY delivery) –          containerization required.  Receivers require a 45 day         free period on each container to allow for customs           clearance and on carriage to HUEHUETENANGO and return to Santo Tomas terminal. 

          Free time will not commence until a consignment is           completely off-loaded from the vessel and available to       receivers at carrier’s own or designated container    yard with all carrier requirements completed and to           cease upon return of empty container(s) to the   terminal at Santo Tomas. Free time is to include time on           equipment and any terminal storage or similar costs.          Any demurrage claims after the free time period      expires must not exceed $10 per day per container or not to exceed the carrier’s tariff rate, whichever is           lower.

          Time for the fumigation process (from the date PROJECT     CONCERN INTERNATIONAL through its customs agent,    requests the carrier for the coordination for      fumigation until fumigation and aeration is completed          and the Ministry of Agriculture releases the Customs   Declaration) is for the owner’s account and will not   count against the 45 day free period.

          NOTE:  CARRIERS SHOULD BE AWARE OF THE NEW FUMIGATION         PROCESS REQUIRED BY GUATEMALA MINISTRY OF         AGRICULTURE WHICH IS CONSIDERED PART OF THE        FUMIGATION PROCESS FOR CARRIERS ACCOUNT.

          No demurrage. No despatch, No detention.  All container    handling charges at Santo Tomas port are for the        carrier’s account including, but not limited to,     reception and cleaning of the destuffed containers. 

          Contracted freight rate must include any operational/      administrative costs/expenses/fees charged by the          ocean carrier, the carrier’s local representative or           terminal operators in the destination country,   including but not limited to documentation handling, representation fees, local taxes for temporary import   of containers (ATC), cleaning and reception of         containers, gate charges, lift charges, transfer        charges, container deposits, shorehandling or      terminal handling charges.  CONTAINER RENTAL CHARGES ARE NOT ALLOWED.

          It is the carrier’s responsibility to ensure that their           office/representative at Santo Tomas is fully aware of    all of the terms of the booking.

SPECIAL NOTES:

A.       CARRIERS ARE ENCOURAGED TO OFFER ON ANY/ALL “FAS   POINTS” AND “BRIDGE POINTS” AS LISTED ON THE USDA DOCUMENTS “APPROVED PORTS/TERMINALS” AND FORM

          KC-362 AND ALL “INTERMODAL PLANT POINTS” AS LISTED ON FORM KC-362.

B.       AVAILABILITY/AT PORT DATE FOR COMMODITY DELIVERIES          

F.A.S. VESSEL mAY 20, 2019 THE POTENTIAL SHIPPING  PERIODS FOR BIDS AT THE PLANT OR BRIDGEPOINT LOCATIONS CAN BE FOUND IN THE COMMODITY SOLICITATION. THE AVAILABILITY/AT PORT AND SHIPPING PERIODS ARE THE CONTRACTUAL REQUIREMENT OF THE SUPPLIER(S), SUCCESSFUL OCEAN CARRIER(S) ARE ENCOURAGED TO COORDINATE WITH SUPPLIER(S) TO ENSURE A SMOOTH LOADING AND/OR TRANSFER OPERATION.

3.        SHIPMENT OF COMMODITIES IN ONE VESSEL PREFERRED.

4.       SHIPMENT OF SPLIT BOOKINGS ARE NOT ALLOWED (ALL CARGO UNDER ONE BOOKING MUST BE SHIPPED TOGETHER).

5.       CARGO MUST BE CONTAINERIZED IN 20’ CONTAINERS.

- CARGO IS TO BE STUFFED INTO CONTAINERS AT OWNER’S                   

            TIME, RISK AND EXPENSE.

- CONTAINERS SHALL BE INSPECTED PRIOR TO LOADING                  

            AND AN INSPECTION CERTIFICATE OBTAINED WHICH                                      

            ENSURES THAT THE CONTAINER IS CLEAN, DRY, FREE OF                   

            INSECT INFESTATION AND ODOR, AND IS IN CONDITION TO                   

            LOAD AND CARRY FOOD COMMODITIES.

- CARRIER MUST CERTIFY THAT EACH CONTAINER UTILIZED                   

            TO LOAD THESE CARGOES IS:

          (A) IN WIND AND WATER TIGHT CONDITION;
         
          (B) NOT MORE THAN TEN (10) YEARS OLD;

          (C) NOT A SALVAGED CONTAINER OR MUSTERED OUT FROM                      REGULAR SERVICE.

AS A CONDITION OF PAYMENT, CARRIER MUST PROVIDE TO PANALPINA, INC.A SURVEY REPORT ATTESTING TO THE SATISFACTORY CONDITION OF CONTAINERS.
SURVEY IS TO BE PERFORMED PRIOR TO LOADING THESE CARGOES.

- COSTS FOR ALL CONTAINER INSPECTIONS SHALL BE FOR                

            THE ACCOUNT OF THE OCEAN CARRIER.

6.       Fumigation:   All cargo (WITH EXCEPTION OF VEGETABLE OIL) must be fumigated at vessel owner’s time, risk and expense at the port of Santo Tomas, including all the related costs for the containers such as, but not limited to, internal movements and time on equipment, authority inspections and other related costs.  Fumigation is to be performed when receivers advise that the duty franchise (exemption) is in hand or anticipated shortly thereafter.

 7.       CERTAIN COMMODITIES COVERED BY THIS IFB MUST BE      INSPECTED BY APHIS/PPQ OR OTHER SUCH AUTHORITIES PRIOR       TO LOADING SO THAT A PHYTOSANITARY CERTIFICATE CAN BE       ISSUED. SUCH INSPECTION MUST TAKE PLACE NOT MORE THAN           THIRTY DAYS PRIOR TO THE CARGO BEING LOADED ABOARD THE         VESSEL AT THE PORT OF EXPORT. CARRIERS INTENDING TO         LOAD THESE CARGOES INTO CONTAINERS, LASH BARGES, OR       OTHERWISE UNITIZE CARGOES IN A WAY THAT WILL PROHIBIT OR        RESTRICT INSPECTIONS WITHOUT SUSTAINING ADDITIONAL           COSTS WILL BE REQUIRED TO BEAR ALL SUCH ADDITIONAL           EXPENSES IF THIS IS DONE BEFORE INSPECTIONS ARE EFFECTED OR IF CARGOES ARE NOT LOADED ON-BOARD A VESSEL WITHIN         THE THIRTY DAY PERIOD FOLLOWING INSPECTION.

8.       FOR INTERMODAL CARGOES: CARRIERS MUST COMPLY WITH       SUPPLIER’S LOAD AND CAPACITY CAPABILITIES. IF THE CARRIER          FAILS TO COMPLY WITH SUPPLIER’S LOAD CAPABILITIES, ANY          COSTS INCURRED BY CCC INCLUDING BUT NOT LIMITED TO           CARRYING CARGES, LIQUIDATED DAMAGES, AND STORAGE WILL      BE FOR THE CARRIER’S ACCOUNT.

9.       IF CONTAINERS/RAILCARS/TRUCKS ARE PLACED AT THE    SUPPLIER’S PLANT, CARRIER MUST ENSURE THAT CONTAINERS/        RAILCARS/TRUCKS ARE PLACED AT THE PLANT BY THE       COMMENCEMENT OF THE SUPPLIER’S SHIPPING PERIOD AND   SUPPLY CONTAINERS/RAILCARS/TRUCKS ON A CONTINUOUS           BASIS UNTIL THE SUPPLIER FULFILLS HIS CONTRACT QUANTITY.

10.      IN KEEPING WITH U.S. CUSTOMS ENFORCED COMPLIANCE        PROGRAM FOR OUTBOUND DOCUMENTATION, CARRIERS ARE              HEREBY NOTIFIED THAT ANY ASSESSMENTS AGAINST THE           SHIPPER/CARGO INTERESTS DUE IN WHOLE OR IN PART TO      DELAY BY CARRIER IN VERIFYING FINAL LOAD COUNT AND           PROVIDING SAME TO PANALPINA, INC., OR FOR LOADING ON A   VESSEL AHEAD OF THE BOOKED SCHEDULE WITHOUT PRIOR     APPROVAL AND NOTIFICATION TO PANAPINA WILL BE SOLEY FOR           CARRIER’S ACCOUNT.

11.      THE OCEAN CARRIER SHALL RELEASE CLEAN ORIGINAL OCEAN BILLS OF LADING PROMPTLY UPON COMPLETION OF LOADING.      CLAUSED BILLS OF LADING ARE NOT ACCEPTABLE. BILLS OF       LADING MUST NOT CONTAIN ANY CLAUSE SUCH AS “SAID TO   CONTAIN”, “SHIPPERS’ LOAD AND COUNT” OR WORDS OF SIMILAR           EFFECT.

12.      NON U.S. FLAG VESSELS MUST BE REGISTERED IN LLOYDS OR EQUIVALENT AND MUST NOT BE MORE THAN 20 YEARS OLD.

13.      OFFERS FROM NVOCC’S WILL BE CONSIDERED AS NON-  RESPONSIVE.

14.      OFFERS MUST BE FOR NAMED VESSEL(S) AND INCLUDE      REASONABLE AND ACCEPTABLE LOADING SCHEDULES AND TRANSIT TIMES IN ORDER TO BE CONSIDERED RESPONSIVE.     OFFERS FOR CARRIAGE VIA VESSELS NOT IN A REGULARLY          SCHEDULED LINER SERVICE MUST PROVIDE VESSEL’S ITINERARY     AND CURRENT POSITION.

15.      ALL OFFERS AND CARGO BOOKINGS MUST BE BASIS FULL LINER TERMS WITH NO DEMURRAGE/NO DESPATCH/NO DETENTION.     RATES OFFERED TO BE ALL-INCLUSIVE AND STATED PER GROSS           METRIC TON. ALL-INCLUSIVE RATES WHICH INCLUDE COSTS FOR           SERVICES OTHER THAN PORT TO PORT OCEAN TRANSPORTATION          MUST INCLUDE A BREAKDOWN OF THE OCEAN CHARGE      COMPONENT AND EACH OF THE FOLLOWING OTHER CHARGES,          AS APPLICABLE: DOMESTIC INLAND TRANSPORTATION, FOREIGN INLAND TRANSPORTATION, FUMIGATION.

16.      NO MINIMUM BILL OF LADING QUANTITIES OR CHARGES OR        MINIMUM CONTAINER QUANTITIES OR CHARGES TO APPLY.

17.      CENTRAL AMERICAN/CARIBBEAN BARGE CLAUSE: IF A BARGE IS     OFFERED FOR SERVICE, IT MUST BE OF SUCH A TYPE TO      ADEQUATELY PROTECT THE CARGO, EITHER BY DESIGN, SUCH AS      A HOUSE OR MULTI-DECK BARGE, OR BY USE OF PERMANENT BIN         WALLS, PROVIDED THE COMMODITY IS CONTAINERIZED. THE USE OF OTHER DECK BARGES IS PERMITTED AS A PILOT PROJECT        PROVIDED THE DECK BARGE IS CONTAINER-FITTED WITH RIGID           LASHING GEAR AND AUTOMATIC TWIST LOCKS.

18.      LOADING DELAY ASSESSMENTS TO APPLY AT USD 1.00 PER      METRIC TON PER DAY OR PRO-RATA.

19.      FREIGHT PAYMENT WILL BE MADE THROUGH THE WBSCM        SYSTEM.

20.      EVALUATION AND CONTRACT AWARD: OFFERS WHICH DO NOT      COMPLY WITH THE REQURIEMENTS OF THIS IFB WILL NOT BE     CONSIDERED. OFFERS MUST INCLUDE FULL PARTICULARS   DEMONSTRATING THE WILLINGNESS AND ABILITY TO MEET THESE           REQUIREMENTS. THE SHIPPER RESERVES THE RIGHT TO AWARD   WITHOUT DISCUSSIONS. AWARD(S) WILL BE TO THE LOWEST         RESPONSIVE OFFEROR MEETING THE REQUIREMENTS OF THIS          IFB.

21.      EXCEPT TO THE EXTENT PROVIDED ABOVE, THIS TENDER IS   SUBJECT TO THE TERMS AND CONDITIONS OF PART I AND PART II          OF THE U.S. FOOD AID BOOKING NOTE AS ADOPTED NOVEMBER 1,      2004, WHICH IS FULLY INCORPORATED HEREIN.

          ALL FREIGHT OFFERS MUST BE SUBMITTED ELECTRONICALLY VIA     THE WEB BASED SUPPLY CHAIN MANAGEMENT (WBSCM) SYSTEM.      SUBMISSION OF OFFERS BY AN OTHER MEANS WILL RESULT IN     THE OFFER DEEMED AS NONRESPONSIVE.

     THE WBSCM SYSTEM CAN BE ACCESSED THROUGH THE FOLLOWING WEBSITE:

     http://www.fas.usda.gov/FSA/webapp?area=home&subject=coop&topic-wbs

     CARRIERS MUST BE ASSIGNED A USDA E-AUTHENTICATION LOGON ID AND PASSWORD

     TO ACCESS THE WBSCM SYSTEM.

     CONTACT THE WBSCM HELP DESK FOR INFORMATION REGARDING LOGON IDS,          PASSWORDS, AND WBSCM SYSTEM QUESTIONS OR CONCERNS:

               TELEPHONE:  (877) 927-2648

               E-MAIL:  WBSCMhelp@ams.usda.gov

     ALL FREIGHT OFFERS ARE DUE NO LATER THAN 10:00 AM CDT  ON  THURSDAY, FEBRUARY 28, 2019 ONLY OFFERS THAT ARE RESPONSIVE TO THE TERMS OF THE TENDER WILL BE CONSIDERED AND NO NEGOTIATION WILL BE PERMITTED.

     NO PHONE OFFERS OR OFFERS VIA E-MAIL WILL BE ACCEPTED.

22.      IN AWARDING CARGO UNDER THIS FREIGHT TENDER, USDA/FAS   WILL CONSIDER FACTORS INCLUDING LOWEST-LANDED COST AND THE IMPACT OF ANY POTENTIAL AWARD ON FAS'S ABILITY TO   SATISFY THE REQUIREMENTS OF STATUTES AND REGULATIONS           INCLUDING THE CARGO PREFERENCE ACT. THERE HAVE BEEN           SIGNIFICANT CHANGES TO THE CARGO PREFERENCE       LEGISLATION. OFFERORS ARE ENCOURAGED TO REVIEW THE FAS NOTICE ON THE SAME, AVAILABLE AT: HTTP://WWW.FAS.USDA.GOV/EXCREDITS/IFB/DEFAULT.HTM.

23.      CHARTERERS RESERVE THE RIGHT TO ACCEPT OR REJECT ANY AND/OR ALL OFFERS.

24.      COMMISSION: 1.67% ON GROSS FREIGHT / DEAD-FREIGHT IS PAYABLE TO CHARTERER'S AGENT /FREIGHT FORWARDER, PANALPINA, INC.

25.      FOR FURTHER INFORMATION CALL PANALPINA, INC. AT

          (703) 674-2317.