Ghana Award16-062B
IFB #16-062B Ghana Award
February 7, 2023
AWARD NOTICE LUTHERAN WORLD RELIEF FFP – BULK SOYBEAN MEAL – TO TEAM GHANA
FREIGHT RETENDER IFB22-004B AND 16-062B DATED JANUARY 25, 2023.
ON BEHALF OF LUTHERAN WORLD RELIEF CHARTERER, BKA LOGISTICS IS PLEASED TO CONFIRM THAT THE FOLLOWING AWARD HAS BEEN MADE AGAINST THE REFERRED FREIGHT IFB :
CHARTER PARTY DATE FEBRUARY 3, 2023.
OWNERS: PACIFIC BASIN SUPRAMAX LIMITED, 31/F ONE ISLAND SOUTH, 2 HEUNG YIP RD.,
WONG CHUK HANG, HK 00000
VESSEL NAME: MV JUMEIRAH BEACH; OR SUBSTITUTE
GEARED BULK CARRIER; FLAG HONG KONG; BUILT 2014; IMO No. 9642045
32,352 MT DWT ON 10.15 METER; LOA: 179.9 M ; BEAM 28.0 M;
5 HOLDS/ 5 HATCHES; 4 X 30.5 T CRANES, SPEED ABT 12.5 KNOTS.
CARGO: AS PART CARGO –
A) 10,620 METRIC TONS OF BULK SOYBEAN MEAL
BASIS 9,500 MT -BKA REF F23-0003- RECEIVER SONAL AND
1,120 MT –BKA REF F23-0004- RECEIVER SEABOARD.
IN ADDITION, VESSEL SHALL BE ALSO CARRYING AS COMPLETION CARGO, 8,380 METRIC TONS OF BULK SOYBEAN MEAL FOR SHELTER FOR LIFE INTERNATIONAL (SFL), UNDER SEPARATE CHARTER PARTY, TO TEMA, GHANA. TOTAL CARGO BEING 19,000 METRIC TONS SOYBEAN MEAL FOR TEMA, GHANA.
ANY ADDITIONAL CARGO SUBJECT CHARTERER/USDA APPROVAL.
LOAD PORT: 1 SAFE BERTH, 1 SAFE U.S. GULF PORT, (INTENTION IS G-NO-WAG-ADM, TO BE RECONFIRMED ON RECEIVING WITH THE 14 DAY PREADVICE NOTE)
LAYDAYS: APRIL 1-10, 2023.
OWNERS TO PROVIDE 14 DAYS PREADVICE OF VESSEL READINESS TO LOAD.
LOADING TERMS: AS PER FREIGHT IFB – CARGO TO BE LOADED AT THE AVERAGE RATE OF 5,000 MT PER WWDSSHEX EIU. ANY STOWING AND / OR TRIMMING TO BE FOR OWNER’S ACCOUNT.
DISCHARGE PORT: 1 TO 2 SAFE BERTHS, ONE SAFE PORT TEMA, GHANA.
DISCHARGING TERMS: CARGO TO BE DISCHARGED, FREE OF RISK AND EXPENSE TO THE VESSEL (FREE OUT DISCHARGE), AT THE AVERAGE RATE OF 1,500 MT OF 2204.6 POUNDS FOR BULK CARRIERS PER WEATHER WORKING DAYS OF 24 CONSECUTIVE HOURS, SATURDAYS, SUNDAYS AND OFFICIAL HOLIDAYS (AS PER BIMCO HOLIDAY CALENDAR) EXCLUDED, EVEN IF USED (WWDSSHEX EIU), ON THE BASIS OF THE BILL OF LADING QUANTITY. TIME FROM 1700 HOURS LOCAL TIME FRIDAY (OR ON A DAY PRECEDING HOLIDAY) THROUGH 0800 HOURS LOCAL TIME MONDAY (OR DAY AFTER HOLIDAY) SHALL NOT COUNT AGAINST LAYTIME, EVEN IF USED.
FURTHER DETAIS PER FREIGHT IFB
FREIGHT RATE: US$ 75.86 PMT BASIS LOADING G-NO-WAG- ADM.
OCEAN FREIGHT RATE IS BASIS ONE SAFE LOAD BERTH /ONE SAFE LOAD PORT TO ONE SAFE DISCHARGE BERTH TEMA, GHANA.
ADDITIONAL PREMIUM:
FOR EACH ADDITIONAL LOAD BERTH, IF USED, ADD LUMPSUM US$180,000.00
FOR EACH ADDITIONAL LOAD BERTH , BASIS SAME FACILITY, IF USED , ADD LUMPSUM US$150,000.00
FOR ADDITIONAL LOAD PORT, IF USED, ADD LUMPSUM US$375,000.00
FOR SECOND DISCHARGE BERTH, IF USED, ADD LUMPSUM US$50,000.00
DEMURRAGE/ DESPATCH:
DEMURRAGE / DESPATCH AT LOAD PORT US$25,000.00 / DESPATCH US$12,500.00.
DEMURRAGE / DESPATCH AT DISCHARGE PORT US$25,000.00 / DESPATCH US$12,500.00
OTHERWISE AS PER TERMS AND CONDITIONS OF LUTHERAN WORLD RELIEF FREIGHT RETENDER IFB 22-004B AND 16-062B DATED JANUARY 25, 2023 AND LUTHERAN WORLD RELEIF CHARTER PARTY PROFORMA.
END OF FIXTURE RECAP
IFB #16-062B Ghana Re-Tender
January 25, 2023
Freight ReTender: Lutheran World Relief, Bulk Soybean Meal to West Africa.
IFB No. 22-004B & 16-062B
Date: January 25, 2023
BKA Logistics LLC., for and on behalf of Lutheran World Relief (hereafter LWR), requests firm offers of U.S. and non-U.S. flag vessels for the carriage of Soybean Meal in bulk, under the Food for Progress program on the following basis:
Up to 27,630 MT Soybean Meal to Abidjan, Cote d’ Ivoire and Tema, Ghana.
BKA Ref: F23-0001 / F23-0002 / F23-0003 / F23-0004
IFB No.: 22-004B
Sales Order: 5000815165 for 16,650 MT (in 2 lots of 15,000 MT and 1,650 MT) for Abidjan, Cote d’Ivoire. For Laydays March 21-31, 2023.
Sales Order: 5000816367 for 16,650 MT (in 2 lots of 15,000 MT and 1,650 MT) for Abidjan, Cote d’Ivoire. For Laydays April 1-10, 2023.
Sales Order: 5000815166 for 10,980 MT (in 2 lots of 10,000 MT and 980 MT) for Tema, Ghana. For Laydays March 21-31, 2023.
Sales Order: 5000816366 for 10,980 MT (in 2 lots of 10,000 MT and 980 MT) for Tema, Ghana. For Laydays April 1-10, 2023.
Agreement No: FCC-620-2022/002-00
And
Up to 2,600 MT Soybean Meal to Dakar, Senegal.
BKA Ref: F23-0005
IFB No: 16-062B
Sales Order: 5000814636 for Laydays March 21-31, 2023.
Sales Order: 5000816365 for Laydays April 1-10, 2023.
Agreement No: FCC-686-2016/005-00
Commodity Solicitation No. 2000009079
Freight Solicitation No. 2000009080
Freight offers are due no later than 1000 hours CT (1100 hours ET) February 1, 2023. Freight offers are to remain valid until 1700 hours ET February 03, 2023.
Only firm offers that are responsive to the terms of this IFB will be considered and no negotiations will be permitted.
Submission of freight offers:
All carriers are required to submit offers electronically, by the due date and time, for the cargoes advertised by this IFB via the U.S. Department of Agriculture (USDA) Web Based Supply Chain Management (WBSCM) system for the Invitation number(s) referenced above. All offers are subject to all requirements of WBSCM and of the afore-mentioned Invitation(s), including the deadline(s) for submission of bids therein.
The Web Based Supply Chain Management system can be accessed through the following website: http://www.usda.gov/wps/portal/usda/usdahome?navid=wbscm
Carriers must be assigned a USDA E authentication Logon ID and password to access the WBSCM system. Contact the WBSCM help desk for information regarding Logon IDs, passwords, and WBSCM system questions or concerns:
Telephone: (877) 927-2648; e-mail: wbscm.servicedesk@caci.com
All proposals will be evaluated on the rates submitted in WBSCM. Free form remarks are not evaluated and are for informational purposes only and to cover optional ports, optional discharge rates, etc.
Freight payment: Freight payment shall be processed through the WBSCM system and paid by USDA. Instructions for the freight payment procedures through WBSCM are available from:
BKA Logistics LLC – Email: mark.millard@bkalogistics.net or rsingh@bkalogistics.net
1) Cargo: For Lutheran World Relief (LWR)
A) Up to 15,000 MT of bulk Soybean Meal (BKA Ref F23-0001) to Abidjan, Cote d’Ivoire – Receiver SONAL S.A.
B) Up to 1,650 MT of bulk Soybean Meal (BKA Ref F23-0002) to Abidjan, Cote d’Ivoire to Agrocean S.A.
C) Up to 10,000 MT of bulk Soybean Meal (BKA Ref F23-0003) to Tema, Ghana to SONAL S.A.
D) Up to 980 MT Soybean Meal (BKA Ref F23-0004) to Tema, Ghana to Seaboard.
E) Up To 2,600 MT Soybean Meal (BKA Ref F23-0005) to Dakar, Senegal to Agrocean S.A.
Offerors should consider offering vessels to carry a range of tonnages in event that quantity purchased is more or less than the quantity stated.
Contracted quantities will be on min/max basis.
Offerors are encouraged to offer the Luther World Relief cargoes in combination with the Land O’ Lakes V37 cargoes
- 5,060 MT Soybean Meal to Dakar, Senegal,
- 5,850 MT in two lots of 3,240 MT and 2,610 MT Soybean Meal to Abidjan
Cote d’ Ivoire.
Shelter For Life International (SFL) cargo of 9,020 MT Soybean Meal for Tema,Ghana.
These cargoes are tendered for same set of laydays under separate IFBs.
LWR cargo with LOLV37 and/or SFL cargo, if fixed on same vessel with only one discharge port, then said discharge port to be the first port of discharge after vessel completes loading and sails from the U.S. load port(s).
If owner offers with two or more ports of discharge, Vessel Owner to declare discharge port rotation in the freight offer.
The LWR, LOLV37 and SFL cargoes may be commingled provided said cargo(es) are of the same commodity, quality and specification as procured under the same USDA assigned Purchase Order. Otherwise, cargoes are to be separated as per the separation paragraph below.
If vessel is fixed basis Part Cargo - Any additional completion cargo(es) must be duly separated, must be compatible and non-injurious to LWR’s cargo, and must be detailed in offer or approved by LWR/USDA if contracted after fixture of LWR cargo. Vessel’s itinerary and geographic proximity of completion cargo(es) will be taken into consideration by LWR/USDA in approval of such part cargo(es) in order not to unduly impede delivery of LWR’s cargo to discharge port(s).
Any such completion cargoes must be duly separated by owner, at owner’s risk time and expense. Separation to be by vessel’s natural segregation or otherwise by Kobe-type separation of sturdy construction, flatly built with tarpaulin or roofing paper spread over an even base and then covered with thick dunnage boards with drilled holes in order to accept fumigation. Separation, if any, shall be at owner’s time, risk and expense. If Kobe separation used, Owner must construct the separation so that fumigation of the cargo is effective and the separation/ stowage must be approved by the National Cargo Bureau (NCB), all at Owner’s time, risk and expense. Any damage sustained by Kobe Type Separation from the discharge of the commodities covered by this freight tender is not to be for Charterer’s or Receiver’s account.
2) Laydays: March 21-31, 2023 or at Charterer’s option April 1-10, 2023.
Offers are requested to cover separately both sets of laydays.
Offers submitted under this invitation are required to have a cancelling date no later than the last date of the laydays as stated above. Vessels which are offered with a cancelling date beyond the laydays specified above will not be considered.
3) Owners to provide fourteen (14) day preadvice of vessel readiness to load. Preadvice notice must be received at the office of BKA Logistics LLC. Prior to 1100 hours Washington DC time on regular business day to be considered received on that day. If preadvice is received later than 1100 hours Washington DC time on regular business day or on weekends / holidays, then preadvice notice will be considered received on the next business day. In addition to sending preadvice notice to BKA, as above, owner must also provide copy of their preadvice notice to USDA / KCCO Bulk Commodities Division, Fax no 816-823-2586.
4) Loading: 1 to 2 safe berths each 1 to 2 safe port(s) any U.S. range. Mississippi River, including but not north of Port Allen to be considered as one port; Columbia River District including Portland to be considered as one port; San Francisco Bay area including Sacramento and Stockton to be considered as one port. For offers basis U.S.
Great Lakes utilizing feeder vessels, offer to include name and details of feeder vessels and name of top-off/transfer port in St. Lawrence Seaway.
5) Discharge port: 1 to 2 safe berths each, 1 to 3 safe ports of Dakar, Senegal, Abidjan, Cote d’ Ivoire, and Tema, Ghana. Without guarantee, Charterer’s Receiver indicate that the assigned discharge berth will have for Dakar and Abidjan: a minimum SWAD of 9.35 meters, a maximum SWAD of 9.35 meters and maximum LOA of 180 Meters.
For Tema, Ghana: a minimum SWAD of 8.0 meters, a maximum SWAD of 9.00 meters and maximum LOA of 183 meters. All time lost and all extra expenses resulting from Vessel’s LOA exceeding above stated restriction or vessel’s arrival draft exceeding the berth’s safe permissible draft are for the account of the vessel Owner.
Owners are fully responsible for vessel arriving at the discharge port and receiver’s berth within the permissible draft and LOA restriction. In the event vessel arrives at the discharge port exceeding the above stated restrictions and full or partial lightening is required, owners to be fully responsible for any and all costs for the lightening. Lightening, if any, to be performed in the territorial waters of the country of the discharge port. Lightening daughter vessel utilized must be single deck bulk carriers meeting port’s vessel restrictions. Vacuvators cannot be used for lightening/discharge of the soybean meal. Daughter vessel must be classed highest in Lloyds or equivalent and certified fit for receipt and carriage of bulk cargo under this Charter Party by first class independent surveyor and provide all gear, required to maintain the guaranteed discharge rate. Daughter and/or performing vessel must meet all requirements of the discharge port authority. If full lightening performed then, each daughter vessel, must tender its notice of readiness to discharge to consignees/receivers or their agents during regular business hours (as per clause 7 below) and laytime shall commence at 0800 hours on next business day and prior time is not to count as laytime used. Laytime shall not count on daughter vessel(s) waiting for discharge berth while another daughter vessel is occupying the discharge berth. Laytime shall recommence on daughter vessel awaiting discharge berth once the daughter vessel at discharge berth has departed. If partial lightening performed then, after mother vessel has completed lightening operations and reached required safe arrival draft for the discharge port, the mother vessel may tender its notice of readiness to discharge to consignees/receivers or their agents during regular business hours (as per clause 7 below) and laytime shall commence at 0800 hours on next business day and prior time used is not to count as a laytime used.
6) Load terms:Cargo to be loaded according to berth terms with customary despatch at the average rate as provided below based on vessels contracted quantity. The rates are basis tons of 2204.6 pounds per weather working day of 24 consecutive hours, Saturdays, Sundays and holidays excepted, even if used (WWDSSHEXEIU). Any Stowing and/or trimming to be for Owner’s account.
Bulk carriers:
Vessel contracted Quantity Loading guarantee
0 – 9,999.99 MT 4,000 MT per day
10,000.00 – 19,999.99 MT 5,000 MT per day
20,000.00 – 29,999.99 MT 6,000 MT per day
30,000.00 – 39,999.99 MT 7,500 MT per day
40,000.00 – 49,999.99 MT 10,000 MT per day
50,000.00 MT and above 12,000 MT per day
Tween-deckers: the load guarantee shall be 3,000 MT per day.
No load guarantee for Lash / Seabee barges.
Prior to tendering the notice of readiness, the vessel must pass USDA FGIS stowage examination inspection and NCB Load Readiness inspection. Charterer requires and owner to provide the original USDA FGIS Vessel Stowage Examination certificate and NCB load readiness certificate and not worksheets.
NB: Charterer/Receiver may require a Preshipment Inspection (PSI) or a Pre-Export Verification of Conformity (PVoC). Said PSI or PVoC shall be arranged and paid for by Charterer/ Receiver, Owner to permit the Preshipment inspector to board and inspect vessel holds and witness the loading.
Further Charterer/ Receiver may require samples of grain to be drawn as loaded on to the vessel. Said sampling shall be done, arranged and paid for by Charterer/ receiver. Owner to permit Charterer/Receiver Sampling inspector to board the vessel and take the said samples from the vessel’s holds.
No cargo shall be loaded into deeptanks, bunker and bridge spaces, wings and ends of tweendecks or other spaces which are not bleedable or directly accessible to grab discharge. Time used for discharging from such places shall not count as Laytime or time on demurrage.
7) Discharging terms: Cargo to be discharged, free of risk and expense to the vessel (Free Out discharge), at the average rate of 1,500 MT of 2204.6 pounds for bulk carriers and 1,000 MT of 2204.6 pounds for Tween/multi-deckers per weather working days of 24 consecutive hours, Saturdays, Sundays and official holidays (as per BIMCO holiday calendar) excluded, even if used (WWDSSHEX EIU), on the basis of the Bill of Lading quantity. Time from 1700 hours local time Friday (or on a day preceding holiday) through 0800 hours local time Monday (or day after holiday) shall not count against laytime, even if used.
Notification of vessel’s readiness (NOR) to discharge must be provided to the Buyer/Receiver or its agent within the period of 0900 hours to 1700 hours (local time), Monday through Friday (except Saturdays, Sundays and Holidays), whether the vessel has been customs cleared or not (WCCON); whether vessel has been granted Free Pratique or not (WIFPON); whether the vessel is in port or not (WIPON), whether the vessel is in berth or not (WIBON). Laytime to commence at 0800 hours on the next working day after the NOR has been tendered,WCCON, WIFPON, WIPON, WIBON. At the vessel’s option the NOR may be tendered in writing by email. Furthermore, at the Vessel’s option, the NOR may be tendered if the vessel is at anchorage waiting for a berth.
If the discharging berth is unavailable the master may warrant that the vessel is in all respects ready to discharge and tender the NOR from any usual waiting place, Whether in Port or not (WIPON), Whether in Berth or not (WIBON), Whether in Free Pratique or not (WIFPON), Whether Customs Cleared or not (WCCON). Laytime shall commence at 08:00 hours on the next working day if NOR is validly tendered. Time used before commencement of laytime shall not count.
Waiting time (inside or outside commercial port limits) for anchorage or berth will count as laytime. Laytime will commence at 0800 hours (local time) on the next working day after the NOR has been tendered, WCCON, WIFPON, WIPON, WIBON. even if discharging commences earlier.
If the discharge berth is occupied and the vessel occupying the berth is prevented from discharging her cargo due to weather conditions, time so lost shall not count as laytime, unless Sellers' vessel waiting for the berth to become available is on demurrage. Any delays caused by floods, quarantine, strike, lockdown or by cases of Force Majeure shall not count as laytime unless the vessel is already on demurrage.
When master has tendered notice of readiness to discharge from a waiting place and vessel is subsequently found unready in application of the above provisions, laytime or time on demurrage shall not count from the time the vessel is rejected until the time she is accepted. Any time lost shifting from waiting place to berth shall not count as laytime or as time on demurrage.
If there is more than one receiver at said discharge port or berth, then the laytime will commence for first receiver at 0800 hours local time next working day after the Notice of Readiness is tendered by vessel. Laytime will commence at 0800 hours next working day for the next or subsequent receivers after the first / prior receiver cargo has completed discharge, always basis Weather Working Day SHEX EIU.
In the event Buyers/ Receivers are discharging simultaneously then the time used shall be prorated in accordance with the Bill of Lading weights.
Shifting from customary waiting place at port anchorage to discharge berth to be for vessel’s account, and time not to count as laytime.
Any shifting and associated laytime as a result of vessel and/or vessel owner’s inability to allow buyers/receivers to access cargo will be for Owner’s account.
All other time and expenses used in the Vessel shifting from one anchorage or berth or place of cargo operations to another are for the Buyer’s/Receiver’s account and will count as laytime, even if such Vessel shifting was ordered by the relevant authority at the discharge port.
For each receiver time will cease to count as laytime or time on demurrage upon cargo discharge being completed.
Laytime not to count for the time taken in closing/opening of vessel hatches.
Time lost whilst hatches are closed due weather conditions, even if due to the threat of bad weather, said time shall not count as laytime used or time on demurrage.
8) Laytime is non-reversible.
9) At load port owner to appoint and pay for stevedores. At discharge port charterer /receivers to appoint and pay for stevedores.
10) At load port owner to appoint and pay for vessel’s agent. At the discharge port Owner’s to appoint and pay for Charterer/ Receiver nominated agent. All customary port expenses for the vessel are for the account of the vessel owner.
11) The ocean carrier shall release a set of clean on board ocean Bills of Lading, marked “Freight Payable as per Governing Charter Party” to Charterer's freight forwarder promptly upon completion of loading of each commodity supplier's cargo. Said Bills of Lading to be sent by courier to Charterer’s freight forwarder at owner’s expense.
12) Demurrage / Despatch are applicable at load and discharge ports. Owners are to specify their demurrage/despatch rates in their offer, despatch rates must be one-half of demurrage rates as quoted.
13) At load port (s) Laytime accounts are to be settled directly between owners and commodity supplier(s). Laytime calculation, overtime and trimming to be in accordance with addendum no 1 of the North American Export Grain Association’s FOB Contract No 2 (revised as of May 1, 2000) clause nos. 1-10 inclusive (hereinafter referred to as NAEGA) regardless of vessel type. Further, the following modifications to NAEGA will apply anywhere the word “buyer” appears, the words “vessel owner” is to be substituted. Under no circumstance shall charterers or USDA/CCC be responsible for resolving disputes involving the calculations of laytime or the payment of demurrage or despatch between the vessel owner and commodity supplier. Any/all disputes between vessel owner and supplier arising out of the contract relating to the settlement of laytime issues shall be arbitrated in New York in accordance with the Int’l Arbitration rules of the American Arbitration Association.
14) At discharge port, laytime calculation and settlement of demurrage and despatch will be directly between Vessel Owner and Buyers /Receiver(s). Buyers are:
For the 2,600 MT Soybean Meal for Dakar, Senegal:
AGROCEAN, S.A. – Rue del la Comber 12, 1260 Nyon, Switzerland.
For the 10,000 MT Soybean Meal to Tema, Ghana:
SONAL Global Ltd. – Plot No. 643943 Heavy Industrial Area,
PO BOX KIA 30720 Airport, Tema, Ghana:
For the 980 MT Soybean Meal to Tema, Ghana:
SEABOARD Overseas Ltd., Evergreen House, 43 Circular Road, Douglas, Isle of Man, IM11AD.
For the 15,000 MT Soybean Meal to Abidjan, Cote d’ Ivoire:
SONAL SARL, Avenue de la Cote d’Ivoire, Zone porturie – Vridi
Abidjan, Core d’Ivoire.
For the 1,650 MT Soybean Meal to Abidjan, Cote d’ Ivoire:
AGROCEAN, S.A. – Rue del la Comber 12, 1260 Nyon, Switzerland.
Vessel Owner is to prepare and submit signed discharge port Laytime Statement to Receivers within ten (10) days after completion of discharge. Copies of the signed discharge port Notice of Readiness, Statement of Facts and Laytime Statement also to be provided to BKA Logistics LLC – Email: mark.millard@bkalogistics.net . Discharge port Laytime accounts and other related matters are to be settled directly between vessel Owners and Buyers latest within 30 days from completion of discharge in accordance with the demurrage/despatch costs established in the governing Charter Party. Under no circumstances shall Charterer (LWR) nor USDA / CCC will be responsible for resolving disputes involving the calculations of laytime or the payment of demurrage / despatch between Buyer and vessel Owner. Any disputes in settlement of laytime issues between Buyer and Vessel Owner, to be arbitrated in the State of New York under Society of Maritime Arbitrators, Inc. Any additional laytime terms shall be as per the governing Charter Party.
15) Vessel type restrictions: Tankers and Towed barges will not be considered. US Flag Bulk Carriers including ITB/ ATB, Tween/Multi deckers will be considered. For Non- US Flag vessels only, Bulk Carriers will be considered. All performing vessels must meet the port /terminal restrictions on Vessel LOA, Beam, and arrival draft. Otherwise the lightening clause of this tender takes effect.
16) Foreign flag vessels must not be older than 15 years and must be classed highest in Lloyd’s register or its equivalent – date of original construction, not rebuilt date, to govern. Any extra insurance on account of vessel’s age, flag, ownership, type, configuration or classification will be for owners account, but not exceeding New York market rates for U.S. Flag vessels and not exceeding London Market rates for Non-US Flag vessels, at time of application. The Receiver to produce quotes and vouchers to evidence that such coverage penalty has been incurred. NVOCC’s may not be employed to carry U.S. flag or foreign flag shipments. For US flag vessels over 15 years of age and ATBs / ITBs, owners are required to provide an additional certificate from NCB certifying that vessel’s hatch covers and any other openings leading to cargo compartments have been sealed to prevent any outside water from entering the cargo spaces. Cost of sealing and special survey are for account of owner and in no way diminishes owners’ liability and responsibilities toward the cargo.
Special note: Should offered vessel be enrolled in an insurance program that negates the overage premium requirement, offer to include all information and certifications for verification.
17) Vessel gear requirements:
U.S. Flag vessels may be non-geared and/or non-bulkers, but cargo to always be directly accessible by vessel or shore cranes/grabs. In case U.S. or non-U.S. flag vessel/barge is not equipped with jib cranes of minimum 25MT SWL and/or cranes which do not permit discharging with 8 cubic meter shore grabs into shore hoppers, the vessel/barge owner shall hire at vessel/barge owner’s expense and risk a shore crane for each workable hatch with sufficient safe working load (SWL) capacity to operate 8 cubic meter shore grabs safely and efficiently, and when necessary provide all necessary operators and technicians for the equipment provided. Any time lost as a result of the following not to count as Laytime or time on demurrage:
a) Shore crane(s) not being immediately available upon the vessel’s arrival at the discharge port and/or
b) The initial setup of the shore crane(s), and/or
c) Breakdown or maintenance of shore crane(s)
Non-geared U.S. Flag vessels will be required to furnish all necessary discharge equipment to maintain the guaranteed discharge rate at Owner’s expense, and when necessary, provide all necessary operators and technicians for the equipment provided.
Non-U.S. flag vessel to be equipped with own cranes, i.e. vessel hold(s) where product is stowed to be discharged with vessel’s own cranes, minimum capacity 25 MT SWL. Any time lost on account of the vessel crane(s) breaking down or requiring maintenance does not count as laytime or time on demurrage.
Performing vessel(s) must be suitable to permit grab discharge by buyer/receiver.
Opening and closing of hatches at loading ports shall be performed by the vessel’s crew at the Owner’s expense. The first opening and last closing of hatches at the discharge port shall be at the Owner’s expense. All other hatch operations at the discharge port for receiver’s risk and expense if vessel is not equipped with mechanical or hydraulic hatch covers, Owners are to provide or rain tents for all hatches.
18) At the Load Port -Any dues and/or taxes on cargo and/or freight to be for Charterers' account, and any dues and/or taxes on vessel (including normal port dues and services and facilities charges) to be for Owners' account.
At the discharge port - Any dues and/or taxes on cargo to be for Charterers' account, and any port dues, fees and/or taxes on vessel (including normal port dues and services and facilities charges) to be for Owners' account.
19) Vessel will be fumigated with an Aluminum Phosphide preparation in-transit, in
accordance with USDA/FGIS Handbook revised July 10, 2020 and any
subsequent revisions to said handbook. At final loading port, commodity supplier
will arrange and pay for in-transit fumigation performed by a certified applicator.
Fumigation will be witnessed by FGIS, USDA, and the Aluminum Phosphide
preparation must be contained in packaging as described in the fumigation
handbook. Dust retainers must be used. For tweendeckers and bulk carriers
(Including push-mode ITB), the recirculation method of fumigation will be used.
Tween-deck vessels are acceptable only when a certified applicator state that
the vessel has been inspected and found to be suitable for in-transit fumigation.
The removal and disposal of fumigant sleeves, pipes, dust retainers or other fumigation materials used for in transit fumigation shall be for Receiver’s time, risk, and expense.
At the discharge port and upon inspection by government inspectors, if cargo
and/or vessel is found to be infested and provided clean bill(s) of lading were
issued, fumigation costs if any are for owner's (vessel's) account.
20) Offers of only named vessels will be considered. No vessel substitution is permitted without LWR /USDA approval.
21) Owner warrants, represents and undertakes that the Vessel complies fully with all the requirements of the International Safety Management (ISM) code and the International Code for the Security of Ships and of port facilities and the relevant amendments to Chapter XI of Solas and all amendments from time to time in force (ISPS Code) and where the Load Port or Discharge Port is within the USA and US territories or waters, with the US Maritime Transportation Security Act 2002 (MTSA). Upon request, Owner shall, inter alia, provide the relevant International Ship Security Certificate (ISSC).
Notwithstanding any prior acceptance of the Vessels by Lutheran World Relief, Charterer, if at any time prior to or during the vessels stay at the Discharge Port the vessel is found not to be compliant with the ISPS Code or the MTSA or ceases to be so, Charterer/ Receiver shall have the right not to berth such nominated vessel and any and all damages/costs/expenses including, but not limited to, demurrage, carrying charges, levies or taxes shall be for the account of the Owner. Owner shall, accordingly, be obliged to substitute such nominated vessel with a vessel complying with the requirements of the ISPS Code or the MTSA.
Charterer/ Receiver hereby warrants that, inter alia, Discharge Port / facility is fully ISPS Code and MTSA compliant having a port Facility Security Plan (PFSC). Upon request, Charterer/ Receiver to provide written proof thereof prior to discharge. Any and all damages/costs/expenses incurred by the Vessel including, but not limited to, demurrage, damages for detention or otherwise, along with any additional charge, fee or duty levied on the Vessel at the Discharge Port resulting directly from the failure of the discharging port/terminal/installation to comply with the ISPS code or the MTSA will be for the Receiver’s account.
22) Section 408 of the U.S. Coast Guard Authorization Act of 1998, Public Law 105-383 (46 USC, Paragraph 2302(e)), establishes effective January 1, 1999, with respect to non-U.S. flag vessels and operators/owners, that substandard vessels and vessels operated by operators/owners of substandard vessels are prohibited from the carriage of government impelled (preference) cargo(es) for up to one year after such substandard determination has been published electronically. As the cargo advertised in this IFB is government
impelled (preference) cargo, offeror must warrant that vessel(s) and operator/owner are not disqualified to carry such cargo(es).
23) Provisions for U.S. Flag vessels:
a) Approved U.S. flag rates will be reduced to a level no higher than the Maritime Administrations fair and reasonable rate in the event that approved vessel is substituted by a lower cost vessel to the U.S. government (including tug and/or barge).
b) For U.S. flag vessels loading less than a full cargo, the less than full cargo rate will be subject to a reduction to meet any revised Maritime Administration freight rate guideline due to vessel loading other additional cargo.
(c) U.S. Flag offers will not be considered if the vessel operator has not provided the Maritime Administration with the vessel costs prior to submission of the offer.
(d) U.S. Flag vessels which require approval from the Maritime Administration to participate in preference cargoes because of Operating Differential Subsidy (ODS), contractual constraints or because of reflagging/foreign construction issues must obtain such MARAD approval prior to submission of bids.
(e) One-way rates must be quoted in addition to round trip rates for non-liner U.S. Flag vessels whose date of original construction exceeds fifteen years from date of fixture.
24) U.S. flag offers will not be considered if the vessel operator has not provided the Maritime Administration with the vessel’s costs prior to submission of offer.
25) Offerors are required to provide the following information: Vessel name / type / flag / year built / class / LOA / beam / DWT / draft / gear (if any) / ETA at load and discharge ports /full style of owners. Vessels must be in class at time of the offer and during the voyage.
26) Freight rates are to be quoted in U.S. Dollars per metric ton basis one loading berth, one loading port to one discharging berth, one discharging port, plus additional freight (if any) per metric ton on entire cargo for each additional load berth, load port and each additional discharge berth, discharge port, if used.
All proposals will be evaluated on the rates submitted in WBSCM. Free form remarks are not evaluated and are for informational purposes only and to cover optional ports, optional discharge rates, etc.
For evaluation offerors to enter Ocean Transport charges basis Free Out Abidjan, Tema, and/or Dakar.
27) If owners intend to lighten, offer to specify the cost of lightening, and whether action is full or partial lightening. If lightening is not performed at the discharge port and the
Vessel discharges at berth then the cost of lightening will be deducted from the ocean freight.
28) In the event authorities do not permit the vessel to enter the port, and/or grant Free Pratique, because of port quarantine procedures related to COVID-19 restrictions and
thus causing the vessel to be detained from entering the port and discharging the cargo, such time lost shall be entirely for Vessel Owner’s account and time.
Any delays or quarantine time due to determination of COVID -19 infection by any ship personnel, and/or due to contamination of the vessel, the time to remedy and disinfection of same, including vacating/re-berthing costs and shifting time, if the vessel was already at/in berth/port, shall be entirely for vessel owner’s account and time.
Any delays or quarantine time due to determination of COVID-19 infection by any receiver’s personnel, receiver’s contractor and/or due to contamination of the discharging and/or storage facilities at the discharge port (s), the time to remedy and disinfection of same, including vacating/reberthing costs and shifting time, if the vessel was already at/in berth/port, shall be entirely for buyer’s/receiver’s account and time.
29) LWR reserves the right to accept or reject all offers. Fixtures resulting from this tender are subject to approval by LWR and USDA.
30) Commission: 1.67 percent on gross freight /deadfreight is payable to BKA Logistics LLC.
31) Otherwise, all other terms and conditions as per Lutheran World Relief Charter Party Proforma Amended January 2023.
For further information regarding this specific tender contact:
BKA Logistics LLC, 1629 K Street NW, suite 500, Washington DC 20006.
Phone: 202-331-7395
Email: mark.millard@bkalogistics.net / Email: rsingh@bkalogistics.net.
End
IFB #16-062B Ghana Tender
January 13, 2023
Freight Tender: Lutheran World Relief, Bulk Soybean Meal to West Africa.
IFB No. 22-004B & 16-062B
Date: January 13, 2023
BKA Logistics LLC., for and on behalf of Lutheran World Relief (hereafter LWR), requests firm offers of U.S. and non-U.S. flag vessels for the carriage of Soybean Meal in bulk, under the Food for Progress program on the following basis:
Up to 27,630 MT Soybean Meal to Abidjan, Cote d’ Ivoire and Tema, Ghana.
BKA Ref: F23-0001 / F23-0002 / F23-0003 / F23-0004
IFB No.: 22-004B
Sales Order: 5000815165 for 16,650 MT (in 2 lots of 15,000 MT and 1,650 MT) for Abidjan, Cote d’Ivoire.
Sales Order: 5000815166 for 10,980 MT (in 2 lots of 10,000 MT and 980 MT) for Tema, Ghana.
Agreement No: FCC-620-2022/002-00
And
Up to 2,600 MT Soybean Meal to Dakar, Senegal.
BKA Ref: F23-0005
IFB No: 16-062B
Sales Order: 5000814636
Agreement No: FCC-686-2016/005-00
Commodity Solicitation No. 2000009046
Freight Solicitation No. 2000009047
Freight offers are due no later than 1000 hours CT (1100 hours ET) January 19, 2023. Freight offers are to remain valid until 1700 hours ET January 20, 2023.
Only firm offers that are responsive to the terms of this IFB will be considered and no negotiations will be permitted.
Submission of freight offers:
All carriers are required to submit offers electronically, by the due date and time, for the cargoes advertised by this IFB via the U.S. Department of Agriculture (USDA) Web Based Supply Chain Management (WBSCM) system for the Invitation number(s) referenced above. All offers are subject to all requirements of WBSCM and of the afore-mentioned Invitation(s), including the deadline(s) for submission of bids therein.
The Web Based Supply Chain Management system can be accessed through the following website: http://www.usda.gov/wps/portal/usda/usdahome?navid=wbscm
Carriers must be assigned a USDA E authentication Logon ID and password to access the WBSCM system. Contact the WBSCM help desk for information regarding Logon IDs, passwords, and WBSCM system questions or concerns:
Telephone: (877) 927-2648; e-mail: wbscm.servicedesk@caci.com
All proposals will be evaluated on the rates submitted in WBSCM. Free form remarks are not evaluated and are for informational purposes only and to cover optional ports, optional discharge rates, etc.
Freight payment: Freight payment shall be processed through the WBSCM system and paid by USDA. Instructions for the freight payment procedures through WBSCM are available from:
BKA Logistics LLC – Email: mark.millard@bkalogistics.net or rsingh@bkalogistics.net
1) Cargo: For Lutheran World Relief (LWR)
- Up to 15,000 MT of bulk Soybean Meal (BKA Ref F23-0001) to Abidjan, Cote d’Ivoire – Receiver SONAL S.A.
- Up to 1,650 MT of bulk Soybean Meal (BKA Ref F23-0002) to Abidjan, Cote d’Ivoire to Agrocean S.A.
- Up to 10,000 MT of bulk Soybean Meal (BKA Ref F23-0003) to Tema, Ghana to SONAL S.A.
- Up to 980 MT Soybean Meal (BKA Ref F23-0004) to Tema, Ghana to Seaboard.
- Up To 2,600 MT Soybean Meal (BKA Ref F23-0005) to Dakar, Senegal to Agrocean S.A.
Offerors should consider offering vessels to carry a range of tonnages in event that quantity purchased is more or less than the quantity stated.
Contracted quantities will be on min/max basis.
Offerors are encouraged to offer the Luther World Relief cargoes in combination with the Land O’ Lakes V37 cargoes
- 5,060 MT Soybean Meal to Dakar, Senegal,
- 5,850 MT in two lots of 3,240 MT and 2,610 MT Soybean Meal to Abidjan
Cote d’ Ivoire.
Shelter For Life International (SFL) cargo of 9,020 MT Soybean Meal for Tema,Ghana.
These cargoes are tendered for same set of laydays under separate IFBs.
LWR cargo with LOLV37 and/or SFL cargo, if fixed on same vessel with only one discharge port, then said discharge port to be the first port of discharge after vessel completes loading and sails from the U.S. load port(s).
If owner offers with two or more ports of discharge, Vessel Owner to declare discharge port rotation in the freight offer.
The LWR, LOLV37 and SFL cargoes may be commingled provided said cargo(es) are of the same commodity, quality and specification as procured under the same USDA assigned Purchase Order. Otherwise, cargoes are to be separated as per the separation paragraph below.
If vessel is fixed basis Part Cargo - Any additional completion cargo(es) must be duly separated, must be compatible and non-injurious to LWR’s cargo, and must be detailed in offer or approved by LWR/USDA if contracted after fixture of LWR cargo. Vessel’s itinerary and geographic proximity of completion cargo(es) will be taken into consideration by LWR/USDA in approval of such part cargo(es) in order not to unduly impede delivery of LWR’s cargo to discharge port(s).
Any such completion cargoes must be duly separated by owner, at owner’s risk time and expense. Separation to be by vessel’s natural segregation or otherwise by Kobe-type separation of sturdy construction, flatly built with tarpaulin or roofing paper spread over an even base and then covered with thick dunnage boards with drilled holes in order to accept fumigation. Separation, if any, shall be at owner’s time, risk and expense. If Kobe separation used, Owner must construct the separation so that fumigation of the cargo is effective and the separation/ stowage must be approved by the National Cargo Bureau (NCB), all at Owner’s time, risk and expense. Any damage sustained by Kobe Type Separation from the discharge of the commodities covered by this freight tender is not to be for Charterer’s or Receiver’s account.
2) Laydays: March 1-10, 2023.
Offers submitted under this invitation are required to have a cancelling date no later than the last date of the laydays as stated above. Vessels which are offered with a cancelling date beyond the laydays specified above will not be considered.
3) Owners to provide fourteen (14) day preadvice of vessel readiness to load. Preadvice notice must be received at the office of BKA Logistics LLC. Prior to 1100 hours Washington DC time on regular business day to be considered received on that day. If preadvice is received later than 1100 hours Washington DC time on regular business day or on weekends / holidays, then preadvice notice will be considered received on the next business day. In addition to sending preadvice notice to BKA, as above, owner must also provide copy of their preadvice notice to USDA / KCCO Bulk Commodities Division, Fax no 816-823-2586.
4) Loading: 1 to 2 safe berths each 1 to 2 safe port(s) any U.S. range. Mississippi River, including but not north of Port Allen to be considered as one port; Columbia River District including Portland to be considered as one port; San Francisco Bay area including Sacramento and Stockton to be considered as one port. For offers basis U.S. Great Lakes utilizing feeder vessels, offer to include name and details of feeder vessels and name of top-off/transfer port in St. Lawrence Seaway.
5) Discharge port: 1 to 2 safe berths each, 1 to 3 safe ports of Dakar, Senegal, Abidjan, Cote d’ Ivoire, and Tema, Ghana. Without guarantee, Charterer’s Receiver indicate that the assigned discharge berth will have for Dakar and Abidjan: a maximum Salt Water Arrival Draft of 9.35 meters and maximum LOA of 180 Meters. For Tema, Ghana: a maximum Salt Water Arrival Draft of 9.00 meters and LOA of 183 meters. All time lost and all extra expenses resulting from Vessel’s LOA exceeding above stated restriction or vessel’s arrival draft exceeding the berth’s safe permissible draft are for the account of the vessel Owner.
Owners are fully responsible for vessel arriving at the discharge port and receiver’s berth within the permissible draft and LOA restriction. In the event vessel arrives at the discharge port exceeding the above stated restrictions and full or partial lightening is required, owners to be fully responsible for any and all costs for the lightening. Lightening, if any, to be performed in the territorial waters of the country of the discharge port. Lightening daughter vessel utilized must be single deck bulk carriers meeting port’s vessel restrictions. Vacuvators cannot be used for lightening/discharge of the soybean meal. Daughter vessel must be classed highest in Lloyds or equivalent and certified fit for receipt and carriage of bulk cargo under this Charter Party by first class independent surveyor and provide all gear, required to maintain the guaranteed discharge rate.
Daughter and/or performing vessel must meet all requirements of the discharge port authority. If full lightening performed then, each daughter vessel, must tender its notice of readiness to discharge to consignees/receivers or their agents during regular business hours (as per clause 7 below) and laytime shall commence at 0800 hours on next business day and prior time is not to count as laytime used. Laytime shall not count on daughter vessel(s) waiting for discharge berth while another daughter vessel is occupying the discharge berth. Laytime shall recommence on daughter vessel awaiting discharge berth once the daughter vessel at discharge berth has departed. If partial lightening performed then, after mother vessel has completed lightening operations and reached required safe arrival draft for the discharge port, the mother vessel may tender its notice of readiness to discharge to consignees/receivers or their agents during regular business hours (as per clause 7 below) and laytime shall commence at 0800 hours on next business day and prior time used is not to count as a laytime used.
6) Load terms: Cargo to be loaded according to berth terms with customary despatch at the average rate as provided below based on vessels contracted quantity. The rates are basis tons of 2204.6 pounds per weather working day of 24 consecutive hours, Saturdays, Sundays and holidays excepted, even if used (WWDSSHEXEIU). Any Stowing and/or trimming to be for Owner’s account.
Bulk carriers:
Vessel contracted Quantity Loading guarantee
0 – 9,999.99 MT 4,000 MT per day
10,000.00 – 19,999.99 MT 5,000 MT per day
20,000.00 – 29,999.99 MT 6,000 MT per day
30,000.00 – 39,999.99 MT 7,500 MT per day
40,000.00 – 49,999.99 MT 10,000 MT per day
50,000.00 MT and above 12,000 MT per day
Tween-deckers: the load guarantee shall be 3,000 MT per day.
No load guarantee for Lash / Seabee barges.
Prior to tendering the notice of readiness, the vessel must pass USDA FGIS stowage examination inspection and NCB Load Readiness inspection. Charterer requires and owner to provide the original USDA FGIS Vessel Stowage Examination certificate and NCB load readiness certificate and not worksheets.
NB: Charterer/Receiver may require a Preshipment Inspection (PSI) or a Pre-Export Verification of Conformity (PVoC). Said PSI or PVoC shall be arranged and paid for by Charterer/ Receiver, Owner to permit the Preshipment inspector to board and inspect vessel holds and witness the loading.
Further Charterer/ Receiver may require samples of grain to be drawn as loaded on to the vessel. Said sampling shall be done, arranged and paid for by Charterer/ receiver. Owner to permit Charterer/Receiver Sampling inspector to board the vessel and take the said samples from the vessel’s holds.
No cargo shall be loaded into deeptanks, bunker and bridge spaces, wings and ends of tweendecks or other spaces which are not bleedable or directly accessible to grab discharge. Time used for discharging from such places shall not count as Laytime or time on demurrage.
7) Discharging terms: Cargo to be discharged, free of risk and expense to the vessel (Free Out discharge), at the average rate of 1,500 MT of 2204.6 pounds for bulk carriers and 1,000 MT of 2204.6 pounds for Tween/multi-deckers per weather working days of 24 consecutive hours, Saturdays, Sundays and official holidays (as per BIMCO holiday calendar) excluded, even if used (WWDSSHEX EIU), on the basis of the Bill of Lading quantity. Time from 1700 hours local time Friday (or on a day preceding holiday) through 0800 hours local time Monday (or day after holiday) shall not count against laytime, even if used.
Notification of vessel’s readiness (NOR) to discharge must be provided to the Buyer/Receiver or its agent within the period of 0900 hours to 1700 hours (local time), Monday through Friday (except Saturdays, Sundays and Holidays), whether the vessel has been customs cleared or not (WCCON); whether vessel has been granted Free Pratique or not (WIFPON); whether the vessel is in port or not (WIPON), whether the vessel is in berth or not (WIBON). Laytime to commence at 0800 hours on the next working day after the NOR has been tendered, WCCON, WIFPON, WIPON, WIBON. At the vessel’s option the NOR may be tendered in writing by email. Furthermore, at the Vessel’s option, the NOR may be tendered if the vessel is at anchorage waiting for a berth.
If the discharging berth is unavailable the master may warrant that the vessel is in all respects ready to discharge and tender the NOR from any usual waiting place, Whether in Port or not (WIPON), Whether in Berth or not (WIBON), Whether in Free Pratique or not (WIFPON), Whether Customs Cleared or not (WCCON). Laytime shall commence at 08:00 hours on the next working day if NOR is validly tendered. Time used before commencement of laytime shall not count.
Waiting time (inside or outside commercial port limits) for anchorage or berth will count as laytime. Laytime will commence at 0800 hours (local time) on the next working day after the NOR has been tendered, WCCON, WIFPON, WIPON, WIBON. even if discharging commences earlier.
If the discharge berth is occupied and the vessel occupying the berth is prevented from discharging her cargo due to weather conditions, time so lost shall not count as laytime, unless Sellers' vessel waiting for the berth to become available is on demurrage. Any delays caused by floods, quarantine, strike, lockdown or by cases of Force Majeure shall not count as laytime unless the vessel is already on demurrage.
When master has tendered notice of readiness to discharge from a waiting place and vessel is subsequently found unready in application of the above provisions, laytime or time on demurrage shall not count from the time the vessel is rejected until the time she is accepted. Any time lost shifting from waiting place to berth shall not count as laytime or as time on demurrage.
If there is more than one receiver at said discharge port or berth, then the laytime will commence for first receiver at 0800 hours local time next working day after the Notice of Readiness is tendered by vessel. Laytime will commence at 0800 hours next working day for the next or subsequent receivers after the first / prior receiver cargo has completed discharge, always basis Weather Working Day SHEX EIU.
In the event Buyers/ Receivers are discharging simultaneously then the time used shall be prorated in accordance with the Bill of Lading weights.
Shifting from customary waiting place at port anchorage to discharge berth to be for vessel’s account, and time not to count as laytime.
Any shifting and associated laytime as a result of vessel and/or vessel owner’s inability to allow buyers/receivers to access cargo will be for Owner’s account.
All other time and expenses used in the Vessel shifting from one anchorage or berth or place of cargo operations to another are for the Buyer’s/Receiver’s account and will count as laytime, even if such Vessel shifting was ordered by the relevant authority at the discharge port.
For each receiver time will cease to count as laytime or time on demurrage upon cargo discharge being completed.
Laytime not to count for the time taken in closing/opening of vessel hatches.
Time lost whilst hatches are closed due weather conditions, even if due to the threat of bad weather, said time shall not count as laytime used or time on demurrage.
8) Laytime is non-reversible.
9) At load port owner to appoint and pay for stevedores. At discharge port charterer /receivers to appoint and pay for stevedores.
10) At load port owner to appoint and pay for vessel’s agent. At the discharge port Owner’s to appoint and pay for Charterer/ Receiver nominated agent. All customary port expenses for the vessel are for the account of the vessel owner.
11) The ocean carrier shall release a set of clean on board ocean Bills of Lading, marked “Freight Payable as per Governing Charter Party” to Charterer's freight forwarder promptly upon completion of loading of each commodity supplier's cargo. Said Bills of Lading to be sent by courier to Charterer’s freight forwarder at owner’s expense.
12) Demurrage / Despatch are applicable at load and discharge ports. Owners are to specify their demurrage/despatch rates in their offer, despatch rates must be one-half of demurrage rates as quoted.
13) At load port (s) Laytime accounts are to be settled directly between owners and commodity supplier(s). Laytime calculation, overtime and trimming to be in accordance with addendum no 1 of the North American Export Grain Association’s FOB Contract No 2 (revised as of May 1, 2000) clause nos. 1-10 inclusive (hereinafter referred to as NAEGA) regardless of vessel type. Further, the following modifications to NAEGA will apply anywhere the word “buyer” appears, the words “vessel owner” is to be substituted. Under no circumstance shall charterers or USDA/CCC be responsible for resolving disputes involving the calculations of laytime or the payment of demurrage or despatch between the vessel owner and commodity supplier. Any/all disputes between vessel owner and supplier arising out of the contract relating to the settlement of laytime issues shall be arbitrated in New York in accordance with the Int’l Arbitration rules of the American Arbitration Association.
14) At discharge port, laytime calculation and settlement of demurrage and despatch will be directly between Vessel Owner and Buyers /Receiver(s). Buyers are :
For the 2,600 MT Soybean Meal for Dakar.
AGROCEAN, S.A. – Rue del la Comber 12, 1260 Nyon, Switzerland
For the 10,000 MT Soybean Meal to Tema Ghana.
SONAL Global Ltd. – Plot No. 643943 Heavy Industrial Area,
PO BOX KIA 30720 Airport, Tema Ghana
For the 980 MT Soybean Meal to Tema Ghana
SEABOARD Overseas Ltd., Evergreen House, 43 Circular Road, Douglas, Isle of Man, IM11AD.
For the 15,000 MT Soybean Meal to Abidjan, Cote d’ Ivoire
SONAL SARL , Avenue de la Cote d’Ivoire, Zone porturie – Vridi
Abidjan, Core d’Ivoire
For the 1,650 MT Soybean Meal to Abidjan , Cote d’ Ivoire
AGROCEAN, S.A. – Rue del la Comber 12, 1260 Nyon, Switzerland
Vessel Owner is to prepare and submit signed discharge port Laytime Statement to Receivers within ten (10) days after completion of discharge. Copies of the signed discharge port Notice of Readiness, Statement of Facts and Laytime Statement also to be provided to BKA Logistics LLC – Email: mark.millard@bkalogistics.net . Discharge port Laytime accounts and other related matters are to be settled directly between vessel Owners and Buyers latest within 30 days from completion of discharge in accordance with the demurrage/despatch costs established in the governing Charter Party. Under no circumstances shall Charterer (LWR) nor USDA / CCC will be responsible for resolving disputes involving the calculations of laytime or the payment of demurrage / despatch between Buyer and vessel Owner. Any disputes in settlement of laytime issues between Buyer and Vessel Owner, to be arbitrated in the State of New York under Society of Maritime Arbitrators, Inc. Any additional laytime terms shall be as per the governing Charter Party.
15) Vessel type restrictions: Tankers and Towed barges will not be considered. US Flag Bulk Carriers including ITB/ ATB, Tween/Multi deckers will be considered. For Non- US Flag vessels only, Bulk Carriers will be considered. All performing vessels must meet the port /terminal restrictions on Vessel LOA, Beam, and arrival draft. Otherwise the lightening clause of this tender takes effect.
16) Foreign flag vessels must not be older than 15 years and must be classed highest in Lloyd’s register or its equivalent – date of original construction, not rebuilt date, to govern. Any extra insurance on account of vessel’s age, flag, ownership, type, configuration or classification will be for owners account, but not exceeding New York market rates for U.S. Flag vessels and not exceeding London Market rates for Non-US Flag vessels, at time of application. The Receiver to produce quotes and vouchers to evidence that such coverage penalty has been incurred. NVOCC’s may not be employed to carry U.S. flag or foreign flag shipments. For US flag vessels over 15 years of age and ATBs / ITBs, owners are required to provide an additional certificate from NCB certifying that vessel’s hatch covers and any other openings leading to cargo compartments have been sealed to prevent any outside water from entering the cargo spaces. Cost of sealing and special survey are for account of owner and in no way diminishes owners’ liability and responsibilities toward the cargo.
Special note: Should offered vessel be enrolled in an insurance program that negates the overage premium requirement, offer to include all information and certifications for verification.
17) Vessel gear requirements:
U.S. Flag vessels may be non-geared and/or non-bulkers, but cargo to always be directly accessible by vessel or shore cranes/grabs. In case U.S. or non-U.S. flag vessel/barge is not equipped with jib cranes of minimum 25MT SWL and/or cranes which do not permit discharging with 8 cubic meter shore grabs into shore hoppers, the vessel/barge owner shall hire at vessel/barge owner’s expense and risk a shore crane for each workable hatch with sufficient safe working load (SWL) capacity to operate 8 cubic meter shore grabs safely and efficiently, and when necessary provide all necessary operators and technicians for the equipment provided. Any time lost as a result of the following not to count as Laytime or time on demurrage:
a) Shore crane(s) not being immediately available upon the vessel’s arrival at the discharge port and/or
b) The initial setup of the shore crane(s), and/or
c) Breakdown or maintenance of shore crane(s)
Non-geared U.S. Flag vessels will be required to furnish all necessary discharge equipment to maintain the guaranteed discharge rate at Owner’s expense, and when necessary, provide all necessary operators and technicians for the equipment provided.
Non-U.S. flag vessel to be equipped with own cranes, i.e. vessel hold(s) where product is stowed to be discharged with vessel’s own cranes, minimum capacity 25 MT SWL. Any time lost on account of the vessel crane(s) breaking down or requiring maintenance does not count as laytime or time on demurrage.
Opening and closing of hatches at loading ports shall be performed by the vessel’s crew at the Owner’s expense. The first opening and last closing of hatches at the discharge port shall be at the Owner’s expense. All other hatch operations at the discharge port for receiver’s risk and expense if vessel is not equipped with mechanical or hydraulic hatch covers, Owners are to provide or rain tents for all hatches.
18) At the Load Port -Any dues and/or taxes on cargo and/or freight to be for Charterers' account, and any dues and/or taxes on vessel (including normal port dues and services and facilities charges) to be for Owners' account.
At the discharge port - Any dues and/or taxes on cargo to be for Charterers' account, and any port dues, fees and/or taxes on vessel (including normal port dues and services and facilities charges) to be for Owners' account.
19) Vessel will be fumigated with an Aluminum Phosphide preparation in-transit, in
accordance with USDA/FGIS Handbook revised July 10, 2020 and any
subsequent revisions to said handbook. At final loading port, commodity supplier
will arrange and pay for in-transit fumigation performed by a certified applicator.
Fumigation will be witnessed by FGIS, USDA, and the Aluminum Phosphide
preparation must be contained in packaging as described in the fumigation
handbook. Dust retainers must be used. For tweendeckers and bulk carriers
(Including push-mode ITB), the recirculation method of fumigation will be used.
Tween-deck vessels are acceptable only when a certified applicator state that
the vessel has been inspected and found to be suitable for in-transit fumigation.
The removal and disposal of fumigant sleeves, pipes, dust retainers or other fumigation materials used for in transit fumigation shall be for Receiver’s time, risk, and expense.
At the discharge port and upon inspection by government inspectors, if cargo
and/or vessel is found to be infested and provided clean bill(s) of lading were
issued, fumigation costs if any are for owner's (vessel's) account.
20) Offers of only named vessels will be considered. No vessel substitution is permitted without LWR /USDA approval.
21) Owner warrants, represents and undertakes that the Vessel complies fully with all the requirements of the International Safety Management (ISM) code and the International Code for the Security of Ships and of port facilities and the relevant amendments to Chapter XI of Solas and all amendments from time to time in force (ISPS Code) and where the Load Port or Discharge Port is within the USA and US territories or waters, with the US Maritime Transportation Security Act 2002 (MTSA). Upon request, Owner shall, inter alia, provide the relevant International Ship Security Certificate (ISSC).
Notwithstanding any prior acceptance of the Vessels by Lutheran World Relief, Charterer, if at any time prior to or during the vessels stay at the Discharge Port the vessel is found not to be compliant with the ISPS Code or the MTSA or ceases to be so, Charterer/ Receiver shall have the right not to berth such nominated vessel and any and all damages/costs/expenses including, but not limited to, demurrage, carrying charges, levies or taxes shall be for the account of the Owner. Owner shall, accordingly, be obliged to substitute such nominated vessel with a vessel complying with the requirements of the ISPS Code or the MTSA.
Charterer/ Receiver hereby warrants that, inter alia, Discharge Port / facility is fully ISPS Code and MTSA compliant having a port Facility Security Plan (PFSC). Upon request, Charterer/ Receiver to provide written proof thereof prior to discharge. Any and all damages/costs/expenses incurred by the Vessel including, but not limited to, demurrage, damages for detention or otherwise, along with any additional charge, fee or duty levied on the Vessel at the Discharge Port resulting directly from the failure of the discharging port/terminal/installation to comply with the ISPS code or the MTSA will be for the Receiver’s account.
22) Section 408 of the U.S. Coast Guard Authorization Act of 1998, Public Law 105-383 (46 USC, Paragraph 2302(e)), establishes effective January 1, 1999, with respect to non-U.S. flag vessels and operators/owners, that substandard vessels and vessels operated by operators/owners of substandard vessels are prohibited from the carriage of government impelled (preference) cargo(es) for up to one year after such substandard determination has been published electronically. As the cargo advertised in this IFB is government impelled (preference) cargo, offeror must warrant that vessel(s) and operator/owner are not disqualified to carry such cargo(es).
23) Provisions for U.S. Flag vessels:
a) Approved U.S. flag rates will be reduced to a level no higher than the Maritime Administrations fair and reasonable rate in the event that approved vessel is substituted by a lower cost vessel to the U.S. government (including tug and/or barge).
b) For U.S. flag vessels loading less than a full cargo, the less than full cargo rate will be subject to a reduction to meet any revised Maritime Administration freight rate guideline due to vessel loading other additional cargo.
(c) U.S. Flag offers will not be considered if the vessel operator has not provided the Maritime Administration with the vessel costs prior to submission of the offer.
(d) U.S. Flag vessels which require approval from the Maritime Administration to participate in preference cargoes because of Operating Differential Subsidy (ODS), contractual constraints or because of reflagging/foreign construction issues must obtain such MARAD approval prior to submission of bids.
(e) One-way rates must be quoted in addition to round trip rates for non-liner U.S. Flag vessels whose date of original construction exceeds fifteen years from date of fixture.
24) U.S. flag offers will not be considered if the vessel operator has not provided the Maritime Administration with the vessel’s costs prior to submission of offer.
25) Offerors are required to provide the following information: Vessel name / type / flag / year built / class / LOA / beam / DWT / draft / gear (if any) / ETA at load and discharge ports /full style of owners. Vessels must be in class at time of the offer and during the voyage.
26) Freight rates are to be quoted in U.S. Dollars per metric ton basis one loading berth, one loading port to one discharging berth, one discharging port, plus additional freight (if any) per metric ton on entire cargo for each additional load berth, load port and each additional discharge berth, discharge port, if used.
All proposals will be evaluated on the rates submitted in WBSCM. Free form remarks are not evaluated and are for informational purposes only and to cover optional ports, optional discharge rates, etc.
For evaluation offerors to enter Ocean Transport charges basis Free Out Abidjan, Tema, and/or Dakar.
27) If owners intend to lighten, offer to specify the cost of lightening, and whether action is full or partial lightening. If lightening is not performed at the discharge port and the
Vessel discharges at berth then the cost of lightening will be deducted from the ocean freight.
28) In the event authorities do not permit the vessel to enter the port, and/or grant Free Pratique, because of port quarantine procedures related to COVID-19 restrictions and thus causing the vessel to be detained from entering the port and discharging the cargo, such time lost shall be entirely for Vessel Owner’s account and time.
Any delays or quarantine time due to determination of COVID -19 infection by any ship personnel, and/or due to contamination of the vessel, the time to remedy and disinfection of same, including vacating/re-berthing costs and shifting time, if the vessel was already at/in berth/port, shall be entirely for vessel owner’s account and time.
Any delays or quarantine time due to determination of COVID-19 infection by any receiver’s personnel, receiver’s contractor and/or due to contamination of the discharging and/or storage facilities at the discharge port (s), the time to remedy and disinfection of same, including vacating/reberthing costs and shifting time, if the vessel was already at/in berth/port, shall be entirely for buyer’s/receiver’s account and time.
29) LWR reserves the right to accept or reject all offers. Fixtures resulting from this tender are subject to approval by LWR and USDA.
30) Commission: 1.67 percent on gross freight /deadfreight is payable to BKA Logistics LLC.
31) Otherwise all other terms and conditions as per Lutheran World Relief. Charter Party Proforma Amended January 2023
For further information regarding this specific tender contact:
BKA Logistics LLC, 1629 K Street NW, suite 500, Washington DC 20006.
Phone: 202-331-7395
Email: mark.millard@bkalogistics.net / Email: rsingh@bkalogistics.net.
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